Administrative Assistant

WCL Group; Melbourne (FL); On-site; USD 21,000 - 29,000; Full time

Job summary

WCL Group in Melbourne, FL is seeking an Administrative Assistant for the Electrification Innovation Lab and Customer Experience Center. This onsite role supports a high-profile corporate environment, ensuring spaces and visitor areas are clean, well-organized, and tech-ready for meetings and events.

You will coordinate guest visits, manage itineraries, and assist with on-site events and catering, while maintaining a welcoming atmosphere for executives and clients.

Qualifications

• 2+ years in administrative support, office management, hospitality, or corporate event coordination.
• Strong organizational skills with ability to manage multiple priorities.
• Professional demeanor and strong verbal communication for hosting visitors.

Responsibilities

• Environment & Space Management: Ensure Experience Center and surrounding spaces are clean, orderly, and operational.
• Client Visits & Guest Hosting: Welcome and assist high-profile clients and executives; coordinate itineraries and access.
• Event Management & Catering: Plan and execute on-site events, workshops, and product showcases; manage catering logistics.
• Scheduling: Coordinate space reservations and prevent conflicts across teams.

Skills

Administrative support

Office management

Hospitality

Event coordination

Job description

CLIENT HIGHLIGHTThe client you’ll be supporting is a Fortune 500 global leader in energy technology, focused on helping the world produce cleaner, more reliable power. Their teams design and improve the systems that keep homes, businesses, and communities running, from gas and wind turbines to the electrical grids that connect them. This is a chance to be part of a company that’s driving innovation, supporting sustainability, and shaping the future of energy.LOCATIONMelbourne, FL 32934COMPENSATION$15.50-21/hrBenefits OfferedSCHEDULEOnsite, Monday-Friday, 40 hr/wkCONTRACT TERM1 year contract high likelihood of extension or conversion to full time employee.POSITION OVERVIEW – The Administrative Assistant for the client’s Electrification Innovation Lab and Customer Experience Center is responsible for maintaining a seamless, highly professional, and welcoming environment for both internal staff and external visitors. This role acts as the operational backbone of the Experience Center, ensuring that all physical spaces, collaboration areas, events, and client visits run flawlessly. RESPONSIBILITIES1. Environment & Space Management• Maintenance & Organization: Ensure the entire Experience Center and its surrounding work environments are clean, orderly, organized, and fully operational at all times.• Collaboration Areas: Maintain all collaboration zones, meeting rooms, and presentation spaces in a \"presentation-ready\" state. Proactively check for technical readiness, cleanliness, and proper supply stocking.• Asset Tracking: Monitor and manage equipment, collateral, and supplies specific to the Experience Center.2. Client Visits & Guest Hosting• Visitor Experience: Serve as the primary point of contact and welcoming host for high-profile clients, customers, partners, and executive leadership visitors.• Visit Coordination: Coordinate end-to-end itineraries for customer visits, including building access, agenda management, and guiding guests through the facility.• Hospitality: Ensure a professional, hospitable atmosphere that reflects company standards and values.3. Event Management & Catering• Event Support: Plan, coordinate, and execute on-site events, workshops, product showcases, and team gatherings hosted within the Experience Center.• Catering Logistics: Manage food and beverage requirements for client visits, meetings, and center-led events, including vendor coordination, menu selection, setup, and teardown.• Scheduling: Collaborate with cross-functional teams to manage space reservations and prevent scheduling conflicts.REQUIREMENTS• Experience: 2+ years of experience in administrative support, office management, hospitality, or corporate event coordination.• Organizational Skills:Exceptional attention to detail with the ability to manage multiple priorities in a fast-paced environment.• Communication & Interpersonal Skills:Professional demeanor, polished presentation, and strong verbal skills for hosting clients and executive stakeholders.• Proactivity: A self-starter who anticipates needs, spots operational gaps, and resolves issues before they impact visitors or staff.