Administrative Assistant

Tundra Technical Solutions; Melbourne (FL); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Tundra Technical Solutions is seeking an Administrative Assistant for the Electrification Innovation Lab and Customer Experience Center in Melbourne, FL. You will ensure a seamless, welcoming environment for staff and visitors, acting as the operational backbone of the Experience Center.

You will maintain spaces, coordinate visits, host executives, and support on-site events and catering, ensuring flawless execution and professional presentation.

Qualifications

• 2+ years experience in administrative support, office management, hospitality, or corporate events.
• Strong organizational skills with the ability to multitask in a fast-paced environment.
• Professional demeanor with polished presentation for hosting executives and visitors.
• Self-starter who anticipates needs, spots gaps, and resolves issues proactively.

Responsibilities

• Maintain the Experience Center and surrounding work environments to be clean, orderly, and fully operational.
• Keep collaboration zones, meeting rooms, and presentation spaces in a presentation-ready state with tech readiness and supplies.
• Monitor and manage equipment, collateral, and supplies for the Experience Center.
• Serve as the primary host for high-profile clients, customers, partners, and executive visitors.
• Coordinate end-to-end itineraries for customer visits, including access, agendas, and guided tours.
• Ensure a professional, hospitable atmosphere reflecting company standards and values.
• Plan, coordinate, and execute on-site events, workshops, product showcases, and team gatherings.
• Manage catering, vendor coordination, setup, and teardown for events and visits.
• Collaborate with cross-functional teams to manage space reservations and avoid scheduling conflicts.

Skills

Organizational skills

Communication skills

Interpersonal skills

Proactive mindset

Job description

• The Administrative Assistant for the Electrification Innovation Lab and Customer Experience Center is responsible for maintaining a seamless, highly professional, and welcoming environment for both internal staff and external visitors. This role acts as the operational backbone of the Experience Center, ensuring that all physical spaces, collaboration areas, events, and client visits run flawlessly.

Key Responsibilities & Critical Needs:

• Maintenance & Organization: Ensure the entire Experience Center and its surrounding work environments are clean, orderly, organized, and fully operational at all times.
• Collaboration Areas: Maintain all collaboration zones, meeting rooms, and presentation spaces in a "presentation-ready" state. Proactively check for technical readiness, cleanliness, and proper supply stocking.
• Asset Tracking: Monitor and manage equipment, collateral, and supplies specific to the Experience Center.

Client Visits & Guest Hosting:

• Visitor Experience: Serve as the primary point of contact and welcoming host for high-profile clients, customers, partners, and executive leadership visitors.
• Visit Coordination: Coordinate end-to-end itineraries for customer visits, including building access, agenda management, and guiding guests through the facility.
• Hospitality: Ensure a professional, hospitable atmosphere that reflects company standards and values.

Event Management & Catering:

• Event Support: Plan, coordinate, and execute on-site events, workshops, product showcases, and team gatherings hosted within the Experience Center.
• Catering Logistics: Manage food and beverage requirements for client visits, meetings, and center-led events, including vendor coordination, menu selection, setup, and teardown.
• Scheduling: Collaborate with cross-functional teams to manage space reservations and prevent scheduling conflicts.

Qualifications & Competencies:

• Experience: 2+ years of experience in administrative support, office management, hospitality, or corporate event coordination.
• Organizational Skills: Exceptional attention to detail with the ability to manage multiple priorities in a fast-paced environment.
• Communication & Interpersonal Skills: Professional demeanor, polished presentation, and strong verbal skills for hosting clients and executive stakeholders.
• Proactivity: A self-starter who anticipates needs, spots operational gaps, and resolves issues before they impact visitors or staff.

Optional benefits: Medical, dental, vision, and 401(k)