Administrative Assistant

TechDigital Group; Maple Grove (MN); On-site; USD 50,000 - 65,000; Full time

Job summary

TechDigital Group is seeking an experienced administrative professional to support a field organization of 250+ employees. The role focuses on timekeeping validation in UKG, fleet tracking in SAP, and expense report reconciliation in Concur, along with general admin duties.

The ideal candidate will have 5–10 years of administrative experience, strong Excel and Office skills, and experience with high-volume workloads. Preference for experience with UKG, SAP, Concur, and SharePoint.

Qualifications

• High-volume data entry experience.
• Strong organizational skills and document management.
• Excellent communication and problem-solving abilities.
• Experience with timekeeping and payroll support preferred.
• Experience with UKG, SAP or Concur a plus.

Responsibilities

• Validate employee time entries in UKG.
• Enter and track fleet utilization data in SAP.
• Process monthly expense reports in Concur.
• Maintain SharePoint sites and update phone lists.
• Run reports and support other admin functions.

Skills

Advanced Excel

Microsoft Office

Data entry

Organization

Communication

Multitasking

Customer service

Conflict resolution

Tools

UKG

SAP

Concur

SharePoint

PDF management

Job description

1. Explain what the scope of the work/project is? Project Overview, deliverables (what is this person responsible for).

This role is responsible for supporting a field organization of approximately 250+ employees through timekeeping validation, fleet tracking, expense report reconciliation, and general administrative support. Key responsibilities include validating employee time entries in UKG, entering and tracking fleet utilization data in SAP, processing monthly expense reports in Concur, maintaining SharePoint sites, updating phone lists, running reports, and supporting other administrative functions.

What are the top 3-5 skills and qualifications (technology/application/software, etc.) required?

• Advanced Microsoft Excel skills (filters, VLOOKUPs, formulas, spreadsheet management).
• Strong Microsoft Office proficiency (Outlook, Word, Excel).
• High-volume data entry and validation experience.
• Organization and document management skills.
• Experience with UKG, SAP, and/or Concur preferred.

2. What non-technical skills are necessary (i.e., such as communication, problem solving, team player)?

• Strong communication skills.
• Organization and attention to detail.
• Ability to multitask and task-switch effectively.
• Customer service and conflict resolution skills.
• Ability to interact professionally with diverse personalities.
• High-volume workload management.

3. Ideal candidate background and how many years required?

Preference is for candidates with approximately 5-10 years of administrative or related experience, but the manager is flexible and willing to consider less experienced candidates if they demonstrate strong skills and potential.

4. Are there any specific companies you like to see on a candidate's resume?

No

5. Are there any certifications that the candidate must possess?

No

6. Are there any preferred or "nice to have" skills?

• UKG experience.
• SAP experience.
• Concur experience.
• PDF management experience (Adobe Acrobat, Bluebeam, etc.).
• SharePoint experience.

8. Are there any pre-screening questions, such as candidate's previous experience, education, etc., that you would like suppliers to ask of candidates upon submission?

• Experience handling high-volume administrative workloads.
• Timekeeping and payroll support experience.
• Experience supporting large employee populations.
• Organizational skills and workload prioritization.
• Experience working with diverse personalities and resolving employee issues.