Administrative Assistant

Ameritech Facility Services LLC; Mansfield (TX); On-site; USD 25,000 - 29,000; Part time

Job summary

Ameritech Facility Services LLC is seeking an Administrative Sales Assistant in Mansfield, TX to support Division 10 specialties. The role focuses on preparing and sending sales proposals to general contractors and coordinating material procurement for awarded projects, with an emphasis on accuracy and timely execution.

The position involves bidding, vendor coordination, ERP data entry in Acumatica, and supporting sales reps with follow-up communications.

Qualifications

• Clear and professional verbal and written communication skills.
• Strong organizational skills and exceptional attention to detail.
• Ability to read basic construction project schedules, architectural plans, or take-off documents is a plus.

Responsibilities

• Proposal & Bid Management: Use Building Connected to track invitations to bid, download project blueprints and specifications, and send completed sales proposals to general contractors.
• Material Procurement: Review submittals and approved orders and accurately purchase Division 10 materials, including toilet partitions, bathroom accessories, fire extinguishers, and lockers.
• ERP Data Entry: Maintain project statuses, client information, and order tracking in Acumatica.
• Vendor Coordination: Communicate with specialty manufacturers regarding pricing and lead times, place purchase orders, and track shipments to ensure timely delivery to job sites.
• Sales Support: Assist sales representatives with follow-up emails, phone calls to general contractors, and gathering missing project documentation.

Skills

Verbal communication

Written communication

Organizational skills

Attention to detail

Tools

Acumatica

BuildingConnected

Job description

Career Opportunities with Ameritech Facility Services

A great place to work.

Careers At Ameritech Facility Services

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Location: Mansfield, TX | On-Site
Pay: $18.00-$21.00 per hour
Employment Type: Part-time, Hourly / Non-Exempt
Travel: None

Ameritech Facility Services is seeking a detail-oriented Administrative Sales Assistant to support our Division 10 specialties team in Mansfield, TX.

This role will support the bidding and fulfillment process, with a primary focus on preparing and sending sales proposals to general contractors and coordinating material procurement for awarded projects.

Responsibilities

• Proposal & Bid Management: Use Building Connected to track invitations to bid, download project blueprints and specifications, and send completed sales proposals to general contractors.
• Material Procurement: Review submittals and approved orders and accurately purchase Division 10 materials, including toilet partitions, bathroom accessories, fire extinguishers, and lockers.
• ERP Data Entry: Maintain project statuses, client information, and order tracking in Acumatica.
• Vendor Coordination: Communicate with specialty manufacturers regarding pricing and lead times, place purchase orders, and track shipments to ensure timely delivery to job sites.
• Sales Support: Assist sales representatives with follow-up emails, phone calls to general contractors, and gathering missing project documentation.

Qualifications

• Experience with Acumatica or similar construction ERP software is preferred.
• Experience with BuildingConnected is preferred.
• Ability to read basic construction project schedules, architectural plans, or take-off documents is a plus.
• Clear and professional verbal and written communication skills.
• Strong organizational skills and exceptional attention to detail.
• Ability to accurately match manufacturer part numbers with project submittals.
• Comfortable working in a fast-paced construction office environment.