Administrative Assistant

ND Health and Human Services; Mandan (ND); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, and life insurance

Ten paid holidays

Annual leave and sick leave

Job summary

Three Rivers Human Service Zone in Mandan, North Dakota, is seeking an Administrative Assistant to provide essential administrative support, reception duties, and office operations for the zone offices.

Responsibilities include assisting clients in person and by phone, managing mail and documents, organizing correspondence and reports, and interpreting state and agency policies while safeguarding confidentiality.

Qualifications

• Strong verbal and written communication skills.
• Proficiency with standard office software and equipment.
• Attention to detail in handling documents and records.
• Ability to maintain confidentiality and work with diverse clients.

Responsibilities

• Assist clients with inquiries in person and over the phone.
• Manage office inventory, ordering and restocking supplies, and maintain brochures and forms.
• Sort mail, handle drop box items, scanning, renaming and disseminating to staff.
• Prepare, organize, and transcribe correspondence, reports, and other documents with accuracy.
• Interpret and explain state, federal, and county policies.
• Maintain confidentiality by safeguarding sensitive information and files.
• Maintain working knowledge of laws, rules, policies, and procedures.

Skills

Verbal communication

Written communication

Computer proficiency

Attention to detail

Education

High school diploma or equivalent

Job description

Three Rivers Human Service Zone is Hiring an Administrative Assistant in Mandan, North Dakota

Three Rivers Human Service Zone is seeking an Administrative Assistant for the zone offices to provide essential administrative support, as well as with business office operations and reception duties. You will oversee a range of administrative tasks, serving as a primary point of contact for customer service interactions.

Examples Of Duties Will Include

• Assisting clients with inquiries in person and over the phone.
• Manage office inventory, including ordering and restocking supplies as needed, and maintaining agency brochures, handouts, forms folders for applications for all agency services.
• Sort mail, drop box items, scanning, renaming and disseminating to appropriate staff.
• Prepare, organize, and transcribe correspondence, reports, and other documentation with accuracy and attention to detail
• Interpret & explain state, federal, and county policies
• Maintain confidentiality by safeguarding sensitive information and files
• Maintain working knowledge of laws, rules, policies, procedures, and other regulations

To succeed in this position, you should possess strong verbal and written communication skills, computer proficiency, and the ability to collaborate effectively and make sound decisions. Attention to detail is critical, as this role requires accurate transfer and documentation of information.

To be considered for this position, you must have a high school diploma or equivalent and two years of clerical experience or coursework in a related field. Keyboarding, basic personal computer and office equipment understanding.

Must maintain valid driver's license as travel throughout Three Rivers Human Service Zone could occur.

Working For Three Rivers Human Service Zone

Three Rivers Human Service Zone partners with the Department of Health and Human Services and Morton County deliver public assistance and program protocols and provides employees with the excellent benefits and employment packages offered by Morton County as a Morton County employee.

• Three Rivers Human Service Zone team members are offered robust medical, dental and life insurance coverage, as well as an excellent retirement package.
• Employees enjoy ten paid holidays, as well as earning both annual leave and sick leave days.

About Team ND

"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore Roosevelt

Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23-12-10.