Administrative Assistant

MXR Imaging Inc; Manasquan (NJ); On-site; USD 40,000 - 50,000; Full time

Job summary

MXR Imaging Inc. is seeking an Administrative Assistant in Manasquan, NJ. The role involves greeting visitors, handling inquiries by phone and in person, and routing calls to the correct departments.

You will also assist with documents, billing, and database updates. The ideal candidate should have a high school diploma (Bachelor's preferred), strong verbal and written communication, and experience with Word, Excel, and Lotus Notes.

Qualifications

• High School Diploma or equivalent required.
• Bachelor's degree preferred.
• Experience using Word, Excel, and Lotus Notes is preferred.

Responsibilities

• Answer incoming calls and direct to the appropriate departments.
• Dispatch service/parts calls to the right personnel promptly.
• Generate purchase agreements and invoices.
• Update company databases daily.
• Assist sales reps and support office operations.
• Greet visitors and manage front desk duties.
• Maintain organized filing and documentation.
• Schedule appointments and organize meetings.

Skills

Multi-tasking

Verbal communication

Written communication

Interpersonal skills

Education

High School Diploma or equivalent

Bachelor's degree

Tools

Word

Excel

Lotus Notes

Job description

MXR - The Imaging Solutions Company (MXR) is one of the largest independent providers of diagnostic imaging equipment sales, service, training, parts and supplies in the nation. MXR is a full-service medical imaging company, offering an array of services that rival OEM service programs. The MXR product portfolio is diverse in options of new, used and reconditioned equipment for CT, MR, ultrasound, DR, CR, x-ray and ultrasound probes. The assortment of consumable and durable goods spans multiple product categories including film, radiation protection, contrast and contrast-delivery systems, patient positioning and transport, markers, quality assurance, phantoms, and much more.

The experienced sales and service staff at MXR consults with customers to design the best solution based on facility-specific needs, budget and functional requirements. Representing multiple manufacturers gives MXR the ability to sell the best-proven equipment for each situation. As a full-service medical imaging company, MXR can deliver the equipment, do the installation, maintenance, perform warranty work, provide parts and even train the facilities' engineer on maintaining the equipment. Our customers can choose levels of service support that fits their organizational needs and budget.

Location: Manasquan, NJ

Position Description:

The Administrative Assistant attends to visitors and deals with inquires on the phone as well as face to face. Supply information regarding the organization to the general public, client and customers. Qualify incoming calls to the appropriate departments within the organization. Dispatch incoming service and/or parts' calls to the appropriate personnel in a timely manner.

Roles & Responsibilities:

• Answer incoming telephone calls and direct calls to the appropriate personnel
• Receiving and directly relay telephone messages to departments in the organization
• Generate purchase agreements and invoices
• Update company databases daily
• Work side by side and assist sales reps
• Monitor the use of office supplies and equipment
• Provide information to incoming callers of the organization
• Greet persons visiting the premises and direct them
• Deal with queries from the public and customers
• Ensures knowledge of staff movements in and out of the organization
• General administrative and clerical support
• Assist in preparing letters and documents
• Assist with scheduling appointments, organize meetings/or reservations
• Maintain clean reception area and other areas
• Duties and responsibilities are subject to modification to fit the needs of the business as deemed appropriate by management team. Such modifications may occur in writing or verbally
• Perform other duties as assigned

Requirements:

Education

Required

• High School Diploma or equivalent

Preferred

• Bachelor's degree

Experience

• Working knowledge of Word, Excel, and Lotus Notes preferred

Competencies

• The ability to multi-task
• Excellent verbal and written communication skills
• Strong interpersonal and communication skills; experience in effectively communicating and the ability to act decisively to resolve problems

Physical Requirements

While performing the duties of this job, the individual is regularly required to use hands to finger, handle, or feel. The individual frequently is required to stand, walk, sit, reach with hands and arms, and talk or hear. The individual is occasionally required to climb or balance, stoop, kneel, and crouch. The individual must occasionally lift and/or move up to 25 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.