Administrative Assistant

PENN-TECH INTERNATIONAL, INC.; Malvern (Chester County); On-site; Full time

Job summary

A leading company in the construction industry is seeking a Project Administrative Assistant to support project operations. The ideal candidate will manage clerical tasks, coordinate meetings, and utilize Microsoft Office tools effectively. This entry-level position offers a full-time schedule with a competitive salary range based on experience, along with benefits including health insurance and paid holidays.

Benefits

Health, vision, and dental insurance

Vacation and holiday pay

Life and disability insurance

Qualifications

• High School Diploma or GED required; additional education is a plus.
• Excellent verbal and written communication skills required.
• Strong typing proficiency and detail orientation required.

Responsibilities

• Coordinate remote meetings and support multiple projects with administrative tasks.
• Research and prepare quotations, maintain safety documentation, and assist with inspections.
• Draft professional correspondence and maintain organized digital files.

Skills

Verbal communication

Written communication

Detail-oriented

Time management

Organizational skills

Education

High School Diploma or GED

Associate’s or Bachelor’s Degree

Tools

Microsoft Office Suite

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft Outlook

Job description

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PENN-TECH INTERNATIONAL, INC. provided pay range

This range is provided by PENN-TECH INTERNATIONAL, INC.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$18.50/hr - $21.50/hr

Direct message the job poster from PENN-TECH INTERNATIONAL, INC.

president at Penn-Tech International Inc.

About Us

Penn-Tech is a small business based in Frazer, PA, with a dedicated team of 8–10 employees. Established in 1968 and incorporated in 1986, we provide specialized services to various government agencies, counties, municipalities, and pipeline companies. As a trusted subcontractor to major federal contractors, Penn-Tech performs tower, mast, and platform erection, maintenance, and decommissioning, as well as antenna installation, replacement, and removal, grounding system installation, and more.

Job Title: Project Administrative Assistant

Summary:

The Project Administrative Assistant is responsible for supporting project operations through effective communication with customers, managing various clerical and administrative tasks, and utilizing Microsoft Office tools and internet research. This role requires strong attention to detail, the ability to manage multiple tasks, and a proactive, organized approach to administrative support.

Duties and Responsibilities

Other duties may be assigned as needed.

• Coordinate remote meetings and manage computer setup using Microsoft Teams.
• Support multiple projects by researching and preparing quotations and safety forms using Excel and Word.
• Assist with preparing tower inspection reports and related documentation; maintain Job Hazard Analysis (JHA), Safety Data Sheets (SDS), and other safety-related forms.
• Maintain company safety manuals and oversee field employee training records, including updates to the ISNetworld safety database.
• Create and manage spreadsheets for RFQ (Request for Quotation) and RFP (Request for Proposal) processes.
• Submit and reconcile employee expense reports; manage and maintain employee expense cards.
• Update customer work summaries and document inspection report priorities and recommendations.
• Maintain and file company corporate minutes on an annual basis.
• Draft and format professional correspondence and documentation; proofread for accuracy and clarity.
• Maintain organized digital files of response letters, emails, and quotes related to various projects.
• Research tower-related materials, shipping charges, and containers; prepare and send RFQs to vendors.
• Shop online for office and shop supplies as needed.
• File physical and electronic correspondence and documents.
• Operate standard office equipment including:
• Computer, calculator, fax/printer/scanner
• Credit card terminal

Qualifications / Requirements

• High School Diploma or GED required; additional education (Associate’s or Bachelor’s Degree) is a plus
• Excellent verbal and written communication skills
• Strong typing proficiency
• Ability to establish priorities, work independently, and follow through on objectives with minimal supervision
• Capable of multi-tasking and taking initiative in a dynamic environment
• Accurate, detail-oriented, and dependable
• Strong time management and organizational skills

Computer Skills

• Proficient in Microsoft Office Suite
• Intermediate to Advanced proficiency in Microsoft Word, Excel, and Access
• Basic to Intermediate experience with Microsoft Outlook (Email and Calendar)
• Competent in using the Internet for research and information gathering
• Basic to Intermediate skills in drafting and researching written proposals

Pay:

• $18.50 – $21.50 per hour (based on experience)

Job Type:

Schedule:

• 8-hour workdays

• 40-hour work week

• No nights or weekends

• Vacation and holiday pay

• Health, vision, and dental insurance

• Life and disability insurance

TO APPLY: PLEASE EMAIL RESUME & COVER LETTER TO [e-mail]

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Construction

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