Senior Executive Assistant

Russell Tobin; Salt Lake City (UT); Remote; Full time

Job summary

Russell Tobin is seeking a dynamic Executive Business Partner to support a senior leader in a fully remote capacity. The ideal candidate will excel in a fast-paced environment, managing executive tasks and providing strategic alignment. Responsibilities include coordinating executive schedules, drafting communications, and supporting team events. Candidates should possess strong organizational skills, discretion, and a proactive approach to multitasking. A bachelor's degree and 5+ years supporting senior executives in tech environments are preferred.

Benefits

Comprehensive healthcare coverage

401(k) retirement savings

Employee assistance program

Legal support

Employee discounts with preferred vendors

Qualifications

• 5+ years of experience supporting senior-level executives.
• Experience in high-growth or fast-paced tech environments preferred.
• Demonstrated ability to handle confidential information.

Responsibilities

• Manage executive administrative tasks including calendar coordination.
• Serve as a thought partner aligning executive's schedule with priorities.
• Draft internal communications and support content creation.

Skills

Organizational skills

Strategic thinking

Communication

Multitasking

Discretion

Conflict resolution

Education

Bachelor's degree preferred

Tools

Google Workspace

Excel

Keynote

Job description

Russell Tobin's client, an American online marketplace company, is hiring a Senior Executive Assistant in San Francisco, CA 94103 (Fully Remote)

Job Title : Executive Business Partner

Location : San Francisco, CA 94103 (Fully Remote)

Employment Type : Contract

Pay rate : $56.34 - $60.34 / hr.

Job Description :

We are seeking a highly organized and proactive Executive Assistant to support a senior leader within a fast-paced, dynamic organization. This role goes beyond traditional administrative tasks, requiring strategic thinking, strong communication skills, and the ability to manage high-level relationships and sensitive information. The ideal candidate thrives in a fast-paced, ever-changing environment and is comfortable working both independently and collaboratively.

Key Responsibilities :

• Manage day-to-day executive administrative tasks, including advanced calendar coordination, travel arrangements, expense reporting, and meeting logistics.
• Serve as a thought partner, strategically aligning the executive's schedule with organizational priorities.
• Plan and execute team events, offsites, recognition activities, and onboarding programs for new team members.
• Draft internal communications, prepare presentations, and support content creation for executive needs.
• Track budgets and manage purchase orders in collaboration with finance teams.
• Provide project support, including quarterly business reviews and cross-functional initiatives.
• Coordinate senior leadership agendas, manage external executive events, and maintain partnerships with internal stakeholders such as HR, Finance, Legal, and Communications.
• Represent the organization with professionalism to both internal and external stakeholders.
• Handle ad hoc requests and special projects with discretion and flexibility.
• Exceptional verbal and written communication skills
• High level of professionalism, discretion, and judgment
• Strong organizational and multitasking abilities
• Adaptability in navigating ambiguity and shifting priorities
• Proficiency with Google Workspace, Keynote, and Excel
• Conflict resolution and feedback management
• Detail-oriented with strong follow-through
• Calm under pressure and deadline-driven

Qualifications :

• 5+ years of experience supporting senior-level executives in an administrative capacity
• Experience in high-growth or fast-paced tech environments is strongly preferred
• Demonstrated ability to handle confidential information with discretion

Education :

• Bachelor's degree preferred or equivalent practical experience

Benefits that Russell Tobin offers :

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

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Senior Executive Assistant • Salt Lake City, UT, US