Administrative Assistant

HCVT; Los Angeles (CA); Hybrid; USD 65,000 - 75,000; Full time

Job summary

HCVT in West Los Angeles seeks an experienced Administrative Assistant to support partners and teams with presentations, correspondence, onboarding, and documentation.

Candidates should have at least five years of exec-level support, exceptional proofreading and communication skills, and strong MS Office proficiency. The role follows a hybrid schedule with four days in the office and flexible remote options.

Qualifications

• Minimum five years of experience as an administrative assistant or executive support.
• Strong written and verbal communication and professional demeanor.
• Excellent proofreading, editing, and formatting abilities.

Responsibilities

• Prepare, format, and proofread presentations, proposals, engagement letters, client correspondence, procedural documentation, and workflow materials.
• Serve as a liaison between partners and internal/external contacts, handling confidential client and firm information with discretion and sound judgment.
• Support client onboarding and maintenance, including preparation of engagement letters, billing reports, and invoicing.
• Support business development efforts, including formatting proposals and assembling bios and client correspondence.
• Maintain knowledge of firm policies and procedures; respond to, refer, or direct incoming requests and inquiries as appropriate.
• Monitor tax return status, key deadlines, and outstanding documentation; communicate follow-up items to partners, staff, and clients.
• Manage calendars, scheduling, and meeting coordination across internal and client stakeholders.
• Perform general administrative tasks including filing, travel and expense reporting, and phone support.

Skills

Administrative support

Communication

Proofreading

MS Office

Organization

Time management

Attention to detail

Team player

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Adobe Acrobat

Job description

Come for the Challenge. Stay for the Experience.

At HCVT, we believe every challenge presents an opportunity to positively impact our clients and people. Talented and ambitious individuals who seek limitless professional opportunities thrive at HCVT. Our team is known for its technical skill and ability to help clients address complex business issues all while investing in and supporting our people to provide a rewarding employee experience.

What We Do And Who We Serve

We offer Tax, Audit, Advisory, and Business Management services to our clients, which include private and public companies, high-net-worth individuals, and family offices. We also specialize in serving clients across the following industries: Private Equity, Real Estate & Hospitality, Media & Entertainment, High-Net-Worth Individuals, Manufacturing & Distribution, Professional Services Firms, Technology, Healthcare, Nonprofit Organizations, and Affordable Housing.

We Live Our Core Values

Our values guide us in our day-to-day interactions with our clients and each other - Integrity at our Core; Building Success Together; Passion for Excellence; and Diversity, Equity, & Inclusion. We are focused and committed to the needs of our clients and our team.

Discover How Far You Can Go.

Opportunities abound at HCVT. Our firm has experienced steady growth since its founding in 1991 and continues to expand its client service offerings, creating new opportunities for professionals to grow their careers. We make significant investments in training and provide interesting, diverse, and intellectually stimulating work for our teams - the kind of work that helps you develop and refine your skills to advance in the profession.

Hybrid Work

HCVT currently offers a hybrid work model that allows eligible employees to work both remotely and in the office, based on business needs and team coordination. When working remotely, employees are expected to meet the same performance standards, adhere to the same policies, and maintain the same level of communication, collaboration, and responsiveness as working in the office. Please note that this arrangement is not guaranteed and subject to change at any time. We will strive to provide reasonable notice of any changes to your work location or schedule whenever possible.

This position requires a minimum of four days per week in the West Los Angeles office.

Your key responsibilities will include, but are not limited to, the following:

• Prepare, format, and proofread presentations, proposals, engagement letters, client correspondence, procedural documentation, and workflow materials.
• Serve as a liaison between partners and internal/external contacts, handling confidential client and firm information with discretion and sound judgment.
• Support client onboarding and maintenance, including preparation of engagement letters, billing reports, and invoicing.
• Support business development efforts, including formatting proposals and assembling bios and client correspondence.
• Maintain knowledge of firm policies and procedures; respond to, refer, or direct incoming requests and inquiries as appropriate.
• Monitor tax return status, key deadlines, and outstanding documentation; communicate follow-up items to partners, staff, and clients.
• Manage calendars, scheduling, and meeting coordination across internal and client stakeholders.
• Perform general administrative tasks including filing, travel and expense reporting, and phone support.

To be successful, these are the skills, qualities and experience you will need:

• Strong work history with a minimum of five (5) years of experience as an administrative assistant or in executive level support.
• A high level of personal integrity and professional ethics.
• Professional demeanor with the ability to communicate confidently and effectively with partners, clients, internal teams, and external advisors.
• Excellent written and verbal communication skills, including strong proofreading, editing, and formatting capabilities.
• Ability to thrive in a deadline-driven, high-volume environment with shifting priorities.
• Exceptional organizational skills and attention to detail.
• Ability to prioritize and manage multiple projects, work quick and efficiently under pressure.
• Highly developed skills with Microsoft Office including Word, Excel, Outlook, PowerPoint, and Adobe Acrobat.
• Strong interpersonal skills; a team player.
• Forward-thinking self-starter with the ability to anticipate needs, take initiative, ask appropriate questions, and follow through independently.
• Flexible, proactive, and solutions-oriented, with a positive "can-do" attitude.
• Background in Legal, Financial, or Accounting industries preferred.
• Ability to work onsite in the West Los Angeles office four days per week.

You Matter - HCVT provides a variety of benefits and perks that help sustain a healthy and thriving work environment.

• Visit the Benefits section to learn more

This salary range is specific to the state(s) listed and takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill set and education; experience and training; licensure and certifications; and other business and organizational needs. A reasonable estimate of the range for this position is $65,000 - $75,000 plus overtime.

Connect With Us

LinkedIn, Instagram, Facebook, HCVT Website

The ordinance requires employers to state, in all job solicitations, postings and advertisements, that the employer will consider applicants in a manner consistent with the requirements of the Fair Chance Initiative. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.