Learning Operations Coordinator

HCVT; Long Beach (CA); Hybrid; USD 55,000 - 60,000; Full time

Benefits offered by this job

Benefits section

Job summary

HCVT in California is seeking a Learning Operations Coordinator to manage daily training workflows, coordinate internal and external programs, and ensure CPA compliance through a learning management system. The role involves scheduling, venue coordination, and travel planning for both in-person and virtual trainings.

You will maintain curriculum databases, training records, and files, while communicating options to employees and managing relationships with vendors.

Qualifications

• Bachelor’s degree required in Education, Training, HR or related field.
• Minimum 1 year of experience in a professional business environment.
• Proven experience coordinating multiple training events in a corporate setting.
• Familiarity with web delivery tools.
• Proficient in Word, Excel, Outlook and PowerPoint.
• Strong communication skills, both verbal and written.

Responsibilities

• Manage/prioritize day-to-day workflow.
• Coordinate and schedule internal training activities, venues and equipment.
• Coordinate off-site and virtual trainings including registration and travel.
• Communicate training options and plans for all levels of employees.
• Maintain curriculum database, training records, and files.
• Use learning management system to track CPA compliance and outcomes.
• Track training outcomes and provide feedback to participants and management.
• Maintain relationships with internal employees and external vendors.
• Manage training budget, reconcile expenses, and track accounts.
• Draft training-related documents as needed.

Skills

Strong communication

Multitasking

Detail oriented

Team player

Overtime required

Travel flexibility

Education

Bachelor’s Degree in Education, Training, HR or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Come for the Challenge. Stay for the Experience.

At HCVT, we believe every challenge presents an opportunity to positively impact our clients and people. Talented and ambitious individuals who seek limitless professional opportunities thrive at HCVT. Our team is known for its technical skill and ability to help clients address complex business issues all while investing in and supporting our people to provide a rewarding employee experience.

What We Do And Who We Serve

We offer Tax, Audit, Advisory, and Business Management services to our clients, which include private and public companies, high-net-worth individuals, and family offices. We also specialize in serving clients across the following industries: Private Equity, Real Estate & Hospitality, Media & Entertainment, High-Net-Worth Individuals, Manufacturing & Distribution, Professional Services Firms, Technology, Healthcare, Nonprofit Organizations, and Affordable Housing.

We Live Our Core Values

Our values guide us in our day-to-day interactions with our clients and each other—Integrity at our Core; Building Success Together; Passion for Excellence; and Diversity, Equity, & Inclusion. We are focused and committed to the needs of our clients and our team.

Discover How Far You Can Go.

Opportunities abound at HCVT. Our firm has experienced steady growth since its founding in 1991 and continues to expand its client service offerings, creating new opportunities for professionals to grow their careers. We make significant investments in training and provide interesting, diverse, and intellectually stimulating work for our teams—the kind of work that helps you develop and refine your skills to advance in the profession.

Hybrid Work

HCVT currently offers a hybrid work model that allows eligible employees to work both remotely and in the office, based on business needs and team coordination. When working remotely, employees are expected to meet the same performance standards, adhere to the same policies, and maintain the same level of communication, collaboration, and responsiveness as working in the office. Please note that this arrangement is not guaranteed and subject to change at any time. We will strive to provide reasonable notice of any changes to your work location or schedule whenever possible.

This position is hybrid and requires a minimum of three days in the office with up to 5 days a week depending on the season. Evening event attendance may be required during training seasons.

As a Learning Operations Coordinator, you will manage and prioritize daily workflow, coordinate and schedule internal and external training activities, and handle logistics. You will communicate training options to employees, maintain training records, and track CPA compliance using a learning management system. Additionally, you will track training outcomes and maintain relationships with internal employees and external vendors. You will also assist with event planning and draft documents as needed.

Your role as a Learning Operations Coordinator will consist of, but not limited to, the following:

• Manage/prioritize day-to-day workflow
• Handle coordination, scheduling, and logistics for internal training activities including venues and equipment
• Coordinate off-site and virtual trainings including registration, travel and other administrative duties
• Communicate to employees about training options, including training plans for all levels of employees
• Maintain updated curriculum database, training records, and files
• Utilize a learning management system to track CPA compliance
• Track and report on training outcomes, providing feedback to program participants and management
• Establish and maintain relationships with Internal employees as well as external training vendors
• Manage training budget, reconcile expenses, and track accounts
• Keep current on training design and methodology
• Develop and maintain continuing education training materials
• Continually evaluate procedures to monitor and analyze course effectiveness and update curriculum as needed
• Assist with firm event planning and attend events as necessary
• Type drafts/letters/documents as instructed

The skills and qualities we are seeking for this role:

• Bachelor’s Degree in Education, Training, HR or related field from an accredited college or university
• Minimum 1 year of experience in a professional business environment
• Proven work experience in coordinating multiple training events in a corporate setting
• Adequate knowledge of web delivery tools
• Proficient in Word, Excel, Outlook, and PowerPoint
• Strong communication skills (both verbal and written) and a clear speaking voice
• Effective multi-tasking and organizational skills
• Detail oriented, with high productivity; experience with multiple corresponding deadlines
• Proactive with a team-player attitude with proven people skills
• Ability to set up and break down firm training events
• Thrive in a fast-paced environment
• Think creatively and outside the box
• Must be able to work over-time
• Ability to travel to HCVT offices in Southern California as necessary

You Matter - HCVT provides a variety of benefits and perks that help sustain a healthy and thriving work environment.

• Visit the Benefits section to learn more

This salary range is specific to the state(s) listed and takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill set and education; experience and training; licensure and certifications; and other business and organizational needs. A reasonable estimate of the range for this position is $55,000 to $60,000 plus overtime pay.

Connect With Us

LinkedIn, Instagram, Facebook, HCVT Website

The ordinance requires employers to state, in all job solicitations, postings and advertisements, that the employer will consider applicants in a manner consistent with the requirements of the Fair Chance Initiative.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.