Administrative Assistant

Randstad USA; Los Angeles (CA); On-site; USD 44,000 - 50,000; Full time

Benefits offered by this job

Medical

Prescription

Dental

Vision

AD&D

Life insurance offerings

Short-term disability

401K plan

Job summary

Randstad USA in Los Angeles is seeking an Administrative Assistant II for a contract role in the financial services sector. You will provide vital operational and compliance support in a regulated environment, ensuring accuracy and efficiency.

The position requires 3+ years of experience, heavy document management, and meticulous attention to sensitive information, with standard hours 8 AM–5 PM, salary $32–$35.86 per hour. This role offers an opportunity to grow within a supportive team.

Qualifications

• 3+ years of experience as an Administrative Assistant supporting Legal, Compliance, Risk, HR, or executive functions.
• Demonstrated background in a highly regulated environment (financial services, banking, insurance, or asset management).
• Expertise in managing highly sensitive and personally identifiable information with unwavering integrity.
• Robust working knowledge of document retention, records management, information security practices, and Microsoft Office.
• Exceptional organizational and communication skills with the ability to exercise sound judgment and prioritize multiple deadlines.

Responsibilities

• Process and Validate: Ensure the accuracy of compliance-related requests from intake through completion, driving operational efficiency.
• Organize Critical Documentation: Prepare and maintain essential records supporting regulatory filings, audits, and internal controls.
• Monitor Vital Deadlines: Coordinate submissions, approvals, and follow-ups to guarantee seamless departmental functions.
• Manage Sensitive Information: Handle confidential correspondence and maintain secure databases with absolute discretion.
• Conduct Quality Reviews: Identify discrepancies and mitigate risks through meticulous record reconciliation and escalation.
• Drive Special Projects: Collaborate cross-functionally to support data review, stakeholder coordination, and document management initiatives.

Skills

3+ years experience

Regulated environment

PII handling

Microsoft Office

Organizational skills

Communication

Education

Bachelors

Job description

Are you a proactive professional looking to make a tangible impact in the financial services sector? Partner with our dedicated recruitment team for exclusive access to this Administrative Assistant II contract role in Los Angeles. We are seeking a highly organized individual to provide vital operational and compliance support within a regulated environment. This is your opportunity to grow your career alongside a supportive team dedicated to excellence.

Responsibilities

• Process and Validate: Ensure the accuracy of compliance-related requests from intake through completion, driving operational efficiency.
• Organize Critical Documentation: Prepare and maintain essential records supporting regulatory filings, audits, and internal controls.
• Monitor Vital Deadlines: Coordinate submissions, approvals, and follow-ups to guarantee seamless departmental functions.
• Manage Sensitive Information: Handle confidential correspondence and maintain secure databases with absolute discretion.
• Conduct Quality Reviews: Identify discrepancies and mitigate risks through meticulous record reconciliation and escalation.
• Drive Special Projects: Collaborate cross-functionally to support data review, stakeholder coordination, and document management initiatives.

Essential Qualifications for Success

• 3+ years of proven experience as an Administrative Assistant supporting Legal, Compliance, Risk, HR, or executive functions.
• Demonstrated background in a highly regulated environment (e.g., financial services, banking, insurance, or asset management).
• Expertise in managing highly sensitive and personally identifiable information with unwavering integrity.
• Robust working knowledge of document retention, records management, information security practices, and Microsoft Office.
• Exceptional organizational and communication skills with the ability to exercise sound judgment and prioritize multiple deadlines.

salary: $32 - $35.86 per hour

shift: First

work hours: 8 AM - 5 PM

education: Bachelors

Benefits

• medical
• prescription
• dental
• vision
• AD&D
• life insurance offerings
• short-term disability
• 401K plan

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

This posting is open for thirty (30) days.

Experience

• Experienced
• 3 years

Education

• Bachelors