Administrative Assistant

Volunteers of America Los Angeles; Los Angeles (CA); On-site; USD 10,000 - 60,000; Full time

Job summary

Volunteers of America Los Angeles is seeking an Administrative Assistant to provide essential office support while maintaining a welcoming environment. This entry-level position involves tasks such as filing, data entry, and answering communications, with a competitive hourly pay range of $20.70 - $21.79. The role suits individuals with at least 2 years of clerical work and a high school diploma, while bilingual candidates are preferred for enhanced communication.

Benefits

Competitive medical, dental, vision benefits

Retirement benefits

Qualifications

• Must pass fingerprint clearance and background check.
• 2 years of office/clerical experience.
• Bilingual in English and Spanish preferred.

Responsibilities

• Provide general office support and receptionist duties.
• Prepare client and worker folders, maintain files.
• Coordinate staff training and administrative events.

Skills

Communication

Organization

Customer Service

Data Entry

Education

High School Diploma or GED

Job description

Join to apply for the Administrative Assistant role at Volunteers of America Los Angeles

6 days ago Be among the first 25 applicants

Join to apply for the Administrative Assistant role at Volunteers of America Los Angeles

VOALA

Helping Our Most Vulnerable Change Their Life Stories

About Us:

VOALA

Helping Our Most Vulnerable Change Their Life Stories

Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more at www.voala.org.

PAY RATE: $20.70 - $21.79 Per Hour

BENEFITS: VOALA offers competitive medical, dental, vision and retirement benefits.

Job Summary And Purpose

The Admin Asst I provides general office support, and acts as the office receptionist and telephone screener. Establishes and maintains cooperative and harmonious working relationships with program staff, workers, families of clients, business agencies, office vendors, and general public.

Duties And Responsibilities

General office duties

• Filing and assisting other office staff when required.
• Prepares client and worker folders, record files, and general filing of records and documents.
• Coordinates staff training and administrative events.
• Participate and assist in organizational functions and events.
• Database entry as directed.
• Orders office supplies, type, create, and mail correspondence.
  
  
  

Receptionist duties

• Answers telephone, e-mails, and replies to questions accordingly.
• Maintains informational and/or operational documents.
• Establishes and maintains cooperative and harmonious working relationships with program staff, workers, families of clients, business agencies, office vendors, and general public
  
  
  

ESSENTIAL FUNCTIONS:

• General filing
• Prepare client and worker folders
• Restock supplies
• Receptionist for office
• Assists with service hour billing
• Coordinates staff training and administrative events
• Other duties as required and may be subject to change
  
  
  

Qualifications

REQUIREMENTS:

• Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications
• Current TB screening and Immunization Records (within 5 days of hire)
• Current BLS Certification (within 15 days of hire)
• State-issued identification
• Completion of all required trainings (within 30 days of hire)
  
  
  

EDUCATION:

• High School Diploma or GED
  
  
  

EXPERIENCE:

• 2 years of office and/or clerical experience; coursework or a formal degree or certification in Business Administration or related discipline can be combined with relevant experience to meet the time requirement.
  
  
  

ESSENTIAL FUNCTIONS:

• General filing
• Prepare client and worker folders
• Restock supplies
• Receptionist for office
• Assists with service hour billing
• Coordinates staff training and administrative events
• Other duties as required and may be subject to change
  
  
  

PREFERRED QUALIFICATIONS:

• Working towards a Bachelor’s Degree in Business Administration, Management, or related field.
• Access or Service Point software.
• Bilingual in English and Spanish (written and verbal).
  
  
  

Volunteers of America is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

This employer participates in E-Verify as required by the federal government and will provide the federal government with your Form 1-9 information to confirm that you are authorized to work in the U.S.

If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (OHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Non-profit Organizations

Referrals increase your chances of interviewing at Volunteers of America Los Angeles by 2x

Sign in to set job alerts for “Administrative Assistant” roles.

Administrative Assistant, Human Resources

Administrative Assistant, Experience Design (XD)

Executive Assistant to the CEO - Panavision Woodland Hills

Los Angeles, CA $40.38-$55.48 14 hours ago

Administrative Assistant, Finance - Global Operations (Netflix Animation Studios)

Beverly Hills, CA $25.20-$31.50 5 days ago

Los Angeles, CA $75,000.00-$85,000.00 1 month ago

Administrative Assistant, Creative Development

Los Angeles Metropolitan Area $10,000.00-$43,357.00 1 year ago

Santa Monica, CA $38,300.00-$61,600.00 2 days ago

Los Angeles Metropolitan Area 2 weeks ago

Santa Monica, CA $90,300.00-$138,270.00 1 week ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.