Administrative Assistant

Air Comfort, Inc; Llano (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Air Comfort, Inc is seeking a secretary/administrative assistant to support HR and office operations. You will handle calls, greet visitors, manage documents, and assist with marketing materials and employee events.

The role includes coordinating maintenance orders, ordering supplies, and assisting other departments to keep the office running smoothly in Llano, Texas.

Qualifications

• Previous experience as secretary or admin assistant.
• Strong communication and organization skills.
• Proficient with MS Office and standard office software.

Responsibilities

• Answer and direct incoming phone calls, take messages and handle correspondence
• Greet visitors and direct them to the appropriate department or individual
• Maintain filing systems, organize documents, and other administrative tasks
• Order and maintain office supplies
• Count tills for the retail business
• Prepare monthly statements
• Distribute monthly specials, calendars, etc.
• Prepare and distribute marketing and sales materials and employee documents
• Assist with organizing employee engagement events
• Set up maintenance/repair work orders
• Schedule routine maintenance such as pest control or inspections
• Assist other departments when needed
• All other duties as assigned

Skills

Phone etiquette

Visitor greeting

Document filing

Office management

Event coordination

Job description

The secretary/administrative assistant reports directly to the HR Manager and is responsible for ensuring the office runs smoothly by performing a variety of tasks that support other employees, departments, and customers.

Responsibilities:

• Answer and direct incoming phone calls, take messages and handle correspondence


• Greet visitors and direct them to the appropriate department or individual


• Maintain filing systems, organize documents, and other administrative tasks


• Order and maintain office supplies


• Count tills for the retail business


• Prepare monthly statements


• Distribute monthly specials, calendars, etc.


• Prepare and distribute marketing and sales materials and employee documents


• Assist with organizing employee engagement events


• Set up maintenance/repair work orders


• Schedule routine maintenance such as pest control or inspections


• Assist other departments when needed


• All other duties as assigned