Administrative Assistant

Norvell IP llc; Lincolnshire (IL); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Competitive salary: $50,000–$55,000/yr

Paid time off

Medical and dental coverage

Life insurance

401(k) with company match

Professional development

Job summary

Norvell IP llc, a distinguished trademark and copyright law firm based in the Chicago area, seeks an Administrative Assistant for its Lincolnshire, IL office. This role requires in‑office attendance five days a week, supporting multiple administrative functions and firm events.

The ideal candidate will have strong written and verbal communication, excellent organizational skills, and proficiency with Microsoft Outlook, Word, Excel, and Adobe Acrobat.

Qualifications

• Meticulous attention to detail and commitment to accuracy.
• Strong organizational and time-management skills with the ability to manage multiple tasks.

Responsibilities

• Efficient organization and management of electronic and physical files.
• Handling incoming correspondence promptly and accurately.
• Managing incoming phone calls and directing them appropriately.
• Greeting clients and visitors in a professional manner.
• Providing clerical support by drafting correspondence and preparing documents for distribution.
• Assisting with incoming invoices and statements.
• Scheduling appointments, coordinating meetings, and making reservations.
• Maintaining office supply inventory and inventory control.
• Preparing presentations, reports, and firm communications.
• Coordinating maintenance or troubleshooting of office equipment.
• Assisting with onboarding activities for new employees.
• Providing administrative support for special projects and firm events.

Skills

Outlook

Word

Excel

Adobe Acrobat

Cloud systems

Education

Associate's or Bachelor's Degree preferred

Tools

Microsoft Office

Job description

Norvell IP llc, a distinguished trademark and copyright law firm based in the Chicago area, proudly represents an array of globally renowned brands across industries such as fashion apparel, travel, finance, technology, and entertainment. We are currently seeking a driven and resourceful Administrative Assistant to complement our expanding team. This position is based in our Lincolnshire, IL office and requires in‑office attendance 5 days per week.

Our ideal candidate possesses exceptional written and verbal communication skills, strong organizational abilities, and technical proficiency, enabling them to consistently deliver high-quality work while managing multiple priorities in a fast‑paced professional environment.

Key Responsibilities

• Efficient organization and management of electronic and physical files.
• Handling incoming correspondence promptly and accurately.
• Managing incoming phone calls and directing them appropriately.
• Greeting clients and visitors in a professional manner.
• Providing clerical support by drafting correspondence and preparing documents for distribution.
• Assisting with incoming invoices and statements.
• Supporting various administrative functions across the firm, including scheduling appointments, coordinating meetings, and making reservations.
• Maintaining office supply inventory by monitoring stock levels, ordering supplies, and verifying receipt of deliveries.
• Assisting with the preparation of presentations, reports, and firm communications.
• Managing office equipment and coordinating maintenance or troubleshooting when needed.
• Assisting with onboarding activities for new employees, including preparation of materials and office setup.
• Providing administrative support for special projects and firm events as assigned.

Qualifications

• Meticulous attention to detail and commitment to accuracy.
• Strong organizational and time-management skills with the ability to manage multiple tasks effectively.
• Proficiency in Microsoft Outlook, Word, Excel, Adobe Acrobat, and cloud‑based systems.
• Associate's or Bachelor’s Degree preferred.
• 1–2 years of administrative or general office experience preferred.
• Law firm or professional services experience is a plus.
• Excellent interpersonal skills, a collaborative mindset, and a positive attitude.
• Ability to work independently while contributing to a team-oriented environment.

What We Offer

• Competitive hourly compensation of $50,000 - $55,000/yr, based on experience.
• Generous paid time off, medical and dental coverage, life insurance, long-term disability insurance, and a 401(k) plan with employer matching.
• A collaborative and supportive workplace culture.
• Opportunity to gain experience within a growing intellectual property law firm.
• Professional development and growth opportunities.