Administrative Assistant

First Choice Community Health Centers; Lillington (NC); On-site; USD 36,000 - 48,000; Full time

Job summary

First Choice Community Health Centers in Lillington, NC, seeks an administrative assistant to support daily office operations and ensure smooth workflows. The role emphasizes high-energy, detail-oriented performance and strong written and verbal communication.

You will field calls and emails, coordinate meetings, manage supplies, greet visitors, and assist with travel bookings and expense reporting for senior staff, contributing to a productive healthcare environment in North Carolina.

Qualifications

• High school diploma required.
• 3–5 years' experience as administrative assistant, secretary, or receptionist.
• Strong organizational, communication, and time-management skills.
• Proficient with MS Office, including Excel and PowerPoint.
• Typing speed of at least 60 WPM.
• Ability to take accurate meeting minutes.
• Familiarity with office equipment.

Responsibilities

• Field inbound communications by phone and general email inquiries.
• Coordinate scheduling for internal and external meetings.
• Organize files and office supplies, maintaining accessibility.
• Greet and liaise with visitors.
• Communicate policies and procedures to staff.
• Assist with travel bookings and expense reporting for executives.

Skills

Organizational skills

Communication skills

Time-management

Attention to detail

Positive attitude

Resourcefulness

Creativity

Problem-solving

Meeting minutes

Education

High school diploma

Tools

Microsoft Excel

PowerPoint

MS Office

Job description

First Choice Community Health Centers is looking for an administrative assistant to join our team in our Lillington office. This person will work to support the daily operations of the office.

The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.

Responsibilities:

• Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
• Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.
• Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.
• Liaise with visitors - Act as point person for office guests.
• Communicate policies and procedures - Alert employees of new processes, rules and regulations.
• Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed.

Requirements:

• High school diploma
• 3-5 years experience as an administrative assistant, secretary or receptionist required
• Strong organizational, communication, and time-management skills
• Proven ability to work in a fast-paced environment
• Positive, high-energy attitude
• Resourcefulness, creativity, and problem-solving skill set
• Familiarity with office equipment (i.e. printers, fax machines, projectors)
• Proficiency in Microsoft Office (especially MS Excel and PowerPoint)
• Ability to type a minimum of 60 WPM
• Ability to take accurate minutes for several meetings with attention to detail required