Administrative Assistant

Phoenix Home Care; Lebanon (MO); On-site; USD 23,000 - 25,000; Full time

Job summary

Phoenix Home Care is seeking an office administrator to support managers and staff with day-to-day needs and to ensure a positive experience for visitors and callers. This full-time role runs Monday–Friday, 8:00am–5:00pm, with a pay range of $17-$18 per hour and a focus on accurate data entry and confidential handling of client information.

Responsibilities include handling calls, scheduling, drafting communications, preparing reports, and maintaining filing systems, while utilizing MS Office,

Qualifications

• High school diploma or equivalent required.
• At least one year of administrative experience preferred.
• Proficiency with MS Office required.
• Familiarity with office management systems.
• Ability to handle confidential information.

Responsibilities

• Answer and direct incoming phone calls
• Organize and schedule appointments
• Write and distribute emails, correspondence, memos, letters, faxes, and forms
• Assist in preparing regularly scheduled reports
• Maintain organized filing systems
• Order and track office supplies
• Maintain and update contact lists
• Serve as a point of contact for internal and external clients
• Provide general administrative support wherever needed

Skills

Office administration

MS Office

Oral communication

Data entry

Multitasking

Confidentiality

Team player

Excel

Education

High school diploma or equivalent

Tools

Printers & fax machines

Job description

Position Summary

This role supports managers and staff with day-to-day office needs and helps ensure a positive experience for everyone who calls or walks through our doors.

Position Details:

Monday-Friday 8:00am-5:00pm

Pay Range: $17-$18/hr

What You'll Do

• Answer and direct incoming phone calls
• Organize and schedule appointments
• Write and distribute emails, correspondence, memos, letters, faxes, and forms
• Assist in preparing regularly scheduled reports
• Maintain organized filing systems
• Order and track office supplies
• Maintain and update contact lists
• Serve as a point of contact for internal and external clients
• Provide general administrative support wherever needed

What You'll Need

Education: High school diploma or equivalent required

Experience: At least one year of administrative experience preferred.

Skills & Abilities

• Familiarity with office management systems and procedures
• Working knowledge of standard office equipment (printers, fax machines, etc.)
• Strong oral communication, data entry, and general office skills
• Ability to juggle multiple tasks accurately and efficiently
• Sound judgment in maintaining confidentiality of client records and information
• Professional communication style and a positive, team-oriented attitude
• Proficiency in MS Office, especially Excel and PowerPoint

Conditions of Employment

Candidates must pass a satisfactory post-offer medical review, criminal background check, and drug screening, and must provide proof of auto insurance meeting the state's minimum requirements. Employees are expected to continue meeting the requirements outlined in this job description throughout their employment with Phoenix Home Care & Hospice.