Administrative Assistant

First Command Financial Services, Inc.; Lawton (OK); On-site; USD 28,000 - 40,000; Full time

Job summary

First Command Financial Services, Inc. in Lawton, OK seeks a highly organized office assistant to support day-to-day operations and client service. You will greet clients, manage documents, coordinate with advisors, and ensure smooth service delivery.

The ideal candidate will have strong Microsoft Office skills, excellent written and verbal communication, and the ability to multitask in a fast-paced environment while maintaining a professional appearance and demeanor.

Qualifications

• Fluency in Microsoft Office suite.
• Excellent organizational, written and verbal communication skills.
• Ability to handle multiple tasks in a fast-paced environment.

Responsibilities

• Provide customer support.
• Check the telephone answering machine each morning.
• Ensure all supplies and forms are current and available.
• Monitor stock of general office supplies and order as needed.
• Sort and distribute mail and ensure daily mail transmission.
• Maintain a current and accurate district roster.
• Coordinate with business partners.
• Greet clients and inform Advisor of their arrival.
• Present a professional appearance and demeanor; assist clients and staff as needed.
• Prepare express mail envelopes and ensure pickup or drop-off.
• Coordinate with partners as needed and perform other duties as requested.

Skills

Microsoft Office

Organizational skills

Written communication

Verbal communication

Multi-tasking

Professional demeanor

Tools

MS Word

MS Excel

MS Outlook

Job description

The ideal candidate is a highly organized self-starter who is capable of assisting in the day to day functions of the office.

Responsibilities

• Provide customer support
• Check the telephone answering machine each morning
• Ensure all supplies and forms are current and available
• Monitor stock of general office supplies and order as needed
• Sort and distribute mail and ensure office mail goes out at least once a day and more often if necessary
• Maintain a current and accurate district roster
• Coordinate with business partners
• Greet clients and inform Advisor of their arrival and make clients as comfortable as possible
• Be a team player in the office by presenting a professional appearance and demeanor and by assisting the clients and other office personnel as needed
• Prepare express mail envelopes as needed and ensure pickup or drop off
• Ensure distribution of incoming faxes and transmission of outgoing faxes
• Coordinate with business partners as needed
• Perform other duties as requested by an advisor.

Qualifications

• Fluency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Excellent organizational, written and verbal communication skills
• Proficient in MS Office products specifically Word and Excel
• Ability to handle multiple tasks and thrive in a fast paced environment