Administrative Assistant

Canyon Vista Post Acute in; Las Vegas (NV); On-site; USD 38,000 - 58,000; Full time

Job summary

Canyon Vista Post Acute in is seeking an Administrative Assistant to support executives with calendar management, scheduling, and correspondence. The role involves preparing confidential documents, coordinating events, and managing travel arrangements to ensure smooth operations.

The successful candidate will handle multiple tasks, maintain filing systems, and support corporate meeting logistics while upholding strict confidentiality and professionalism.

Qualifications

• Proven ability to manage executive calendars and scheduling.
• Ability to screen calls and correspondence and respond independently when possible.
• Experience preparing confidential documents and memorandums.

Responsibilities

• Manages multiple executive calendars and independently schedules appointments.
• Screens incoming calls and correspondence and responds independently when possible.
• Prepares memorandums outlining and explaining administrative procedures and policies, and monitors compliance.
• Arranges programs, events, or conferences and coordinates speakers and budgets.
• Directs preparation of records for corporate meetings.
• Takes, composes and prepares confidential correspondence and reports.
• Creates and maintains spreadsheets.
• Prepares agenda and records meeting minutes.
• Maintains filing systems and bank/account access records.
• Assists with Expensify administration.
• Manages distribution of company cards and travel arrangements.
• Coordinates travel plans and accompanies supervisor when requested.

Skills

Calendar management

Meeting coordination

Travel planning

Documentation

Job description

Administrative Assistant (Administrative)

• Manages multiple executive calendars and independently schedules appointments
• Screens incoming calls and correspondence and responds independently when possible.
• Prepares memorandums outlining and explaining administrative procedures and policies, and monitors compliance
• Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.
• Directs preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings.
• Takes, composes and prepares confidential correspondence, reports, and other complex documents.
• Creates and maintains spreadsheets.
• Prepares agenda and records meeting minutes.
• Maintains general office files both physical or electronic.
• Manages banking information and administers user access to bank accounts.
• Assists with Expensify administration.
• Administers distribution/record keeping of company credit cards, cell phones, travel & expenses
• Arranges travel plans and itineraries, compiles documents for travel-related meetings, and accompanies supervisor when requested.
• Coordinates schedules for the Executives.
• Maintains confidentiality at all times

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.