Administrative Assistant

Techserv; Laredo (TX); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Health, vision, and dental benefits

401K

Paid time off

Training and development opportunities

Job summary

TechServ, a Texas-based firm, seeks an administrative specialist to support permitting activities and office operations. You will handle inquiries, coordinate with departments, maintain records, and assist with budget tracking and reports.

This full-time, non-exempt role requires precise data entry and strong communication skills. Join a growing team with competitive benefits and opportunities for training and development.

Qualifications

• Strong analytical skills to create and interpret reports.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Suite Programs (Teams, PowerPoint, Word, Excel).
• Must type 60 wpm.
• Excellent time management and prioritization.
• Must be eligible to work in the United States.
• High School diploma or GED.

Responsibilities

• Communication and Coordination: serve as a point of contact for inquiries related to permitting processes.
• Record-Keeping and Documentation: maintain organized records and update databases or filing systems.
• Compliance Monitoring: alert appropriate parties to expirations or renewals and assist with audits.
• Administrative Support: answer phones, respond to emails, manage calendars, and assist with budget tracking.

Skills

Strong analytical skills

Excellent written and verbal

Typing 60 wpm

Time management

Eligible to work in US

Education

High School diploma or GED

Tools

Microsoft Office (Teams, PowerPoint, Word, Excel)

Job description

About Us

TechServ has been providing the highest quality consulting and engineering services to the electric utility industry since 1992. We are a rapidly growing, progressive company dedicated to hiring and developing a highly skilled, diverse, engaged workforce to meet and exceed the client needs.

TechServ offers a competitive benefits package including health, vision and dental benefits, 401K, training and development opportunities, and paid time off.

Duties & Responsibilities

• Communication and Coordination:
  • Serve as a point of contact for inquiries related to permitting processes.
  • Coordinate with internal departments or external agencies involved in the permitting process.
  • Schedule meetings, inspections, or other activities related to permits.
• Record-Keeping and Documentation:
  • Maintain organized records.
  • Update databases or filing systems.
  • Generate reports or summaries of various projects.
• Compliance Monitoring:
  • Alert appropriate parties to upcoming expirations or renewals.
  • Assist in preparing reports or documentation required for compliance audits.
• Administrative Support:
  • Provide general administrative support such as answering phones, responding to emails, and managing calendars.
  • Prepare correspondence, memos, or other documents related to permitting activities.
  • Assist with budget tracking or financial transactions related to permits.

Qualifications

• Strong analytical skills to create and interpret reports
• Excellent written and verbal communication skills
• Proficient in utilizing Microsoft Suite Programs, encompassing Teams, PowerPoint, Word, and Excel
• Must be able to type 60 wpm
• Excellent time management skills and the ability to prioritize work.
• Must currently be eligible to work in the United States of America
• High School diploma or GED

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Alternates between sitting, standing, and moving about the office to access office equipment and filing cabinets.
• Must be able to push, pull and/or lift up to 15 pounds at a time.
• Ability to handle stressful situations in a calm and courteous manner at all times
• Requires working under stressful conditions to meet deadlines and company needs

Job Type

Full Time, Non-Exempt

Schedule

Monday-Friday, 8:00-5:00