Administrative Assistant

Apploi; Lakewood Township (NJ); On-site; USD 65,000 - 90,000; Full time

Job summary

Carease Health, within the Growth Department, seeks an Administrative Assistant to provide dedicated support to the Chief Growth Officer. You will manage the CGO’s calendar, travel, correspondence, and agenda materials while ensuring deadlines are met and priorities stay on track.

You’ll coordinate across Operations, Clinical, Finance, Sales/Ambassador teams, collecting updates and driving follow-through. The role calls for discretion, professionalism, and a proactive ownership mindset.

Qualifications

• 3+ years of experience in an executive/administrative support role

Responsibilities

• Direct executive support for the CGO, including calendar, travel, correspondence, and reports
• Maintain follow-up logs and accountability tracking across teams
• Coordinate across departments and with field staff and ambassadors
• Prepare materials for Growth meetings, check-ins, and reviews; document notes and actions
• Assist with event logistics and post-event reports with ROI data
• Support growth reports, onboarding, and CRM data entry
• Handle expense reports and invoices with confidentiality

Skills

Executive support

Calendar management

Communication

Multitasking

Discretion

Tools

CRM systems

MS Office

Job description

Administrative Assistant to the Chief Growth Officer
Carease Health | Growth Department

About the Role

Carease Health is looking for an Administrative Assistant to provide dedicated, hands‑on support to our Chief Growth Officer. This role is built around supporting the CGO personally: managing their workload, keeping them on schedule, and helping the Growth team stay accountable to the people and tasks they own. As Carease scales its ambassador network, Regional Client Success Manager team, and facility onboarding pipeline, you’ll be the connective tissue that keeps priorities moving and ensures nothing falls through the cracks.

What You’ll Do

• Direct executive support: Manage and prioritize the CGO’s daily task list, own their calendar and travel, draft and proofread correspondence, presentations, and reports, prepare agendas and background materials for meetings, and manage the inbox by flagging priority items and drafting responses for review.

• Follow-up and accountability tracking: Maintain a master follow-up log of open action items for the CGO and their direct team, check in with task owners, and elevate stalled items before deadlines are missed. Support our centralized ticket and accountability system by chasing owners for root cause, action plans, and resolution updates, and help prepare the monthly executive ticket review.

• Cross-team coordination: Serve as liaison between the CGO and Operations, Clinical, Finance, Sales/Ambassador teams, and Executive Leadership. Gather status updates from Regional Client Success Managers, in-house sales, and ambassadors, and help the team follow up with other departments on outstanding requests and approvals.

• Meetings and communication: Schedule and prepare materials for Growth meetings, ambassador check‑ins, and the monthly ticket review, then take notes and distribute recaps and action items.

• Conference and event support: Help with logistics for industry conferences and sponsorships, and compile post-event reports with action items and ROI data.

• Reporting and documentation: Assist with growth reports, onboarding and pipeline summaries, and executive-level review materials. Maintain organized records on facility onboarding status and ambassador notes, and support data entry in our internal portal/CRM.

• General administrative support: Handle expense reports, invoices, and administrative requests for the CGO, maintain strict confidentiality, and take on ad hoc projects as priorities shift.

What You Bring

• 3+ years of experience as an executive assistant, administrative assistant, or similar role supporting senior leadership; healthcare or fast-growth environments preferred

• Exceptional organizational skills and the ability to manage multiple priorities and follow through independently, without needing to be asked twice

• Strong written and verbal communication skills

• Comfort coordinating across departments and with people at all levels, including field-based ambassadors and regional staff

• Proficiency with standard office and productivity tools, and the ability to quickly learn internal systems, including our onboarding portal/CRM

• High discretion and professionalism with confidential information

• A proactive, ownership-driven mindset

What This Role Needs

This role calls for someone highly organized and detail‑oriented, with a bias toward closing loops rather than just logging them. You’ll work in a fast‑paced, high‑growth environment, so staying calm under pressure and being trusted, discreet, and reliable is essential. The CGO should be able to hand you a task and not think about it again until it’s done.