Full-Time Administrative Assistant

DogCo Launch, LLC; Winston-Salem (NC); On-site; USD 38,000 - 48,000; Full time

Job summary

DogCo Launch, LLC is seeking an Administrative Assistant to support the CEO and leadership team in a fast-moving, autonomous role. You will manage calendars, inboxes, and prioritize tasks to keep executives operating at peak efficiency.

The role offers growth toward an Executive Assistant path, with opportunities to contribute to events, content, and logistics across the company’s rapidly scaling environment.

Qualifications

• Must operate with a high degree of autonomy after training.
• Strong communication and clarity; ask clarifying questions when needed.
• Experience in fast-growing or scaling environments; takes initiative and owns outcomes.

Responsibilities

• Own and protect the executive calendar and inbox with a proactive approach.
• Handle personal errands to support executive bandwidth.
• Support events and logistics, including the annual Summit (~200 attendees).
• Produce basic graphic design assets for social, documents and presentations.
• Provide broad operational support including content uploads and platform updates.
• Delegate recurring tasks and coordinate logistics as needed.
• Build and maintain operational systems; create new ones when absent.
• Work independently within normal business hours with a clear end-of-day.
• Pivot quickly as priorities shift.

Skills

Calendar management

Email management

Executive support

Prioritization

Communication

Systems thinking

Autonomy

Adaptability

Job description

About the Role

DogCo is a fast-moving, high-growth online membership business. We're looking for an Administrative Assistant who thrives in dynamic environments, thinks in systems, and can operate with a high degree of autonomy once trained. This person will support our leadership team - primarily our CEO - and will be expected to run a half-step ahead, not wait to be directed.

This role has a clear growth path toward Executive Assistant for the right candidate.

What You'll Do

Own and protect the executive calendar and inbox - managing scheduling, correspondence, and prioritization with a forward-thinking, proactive approach

Handle personal errands as needed in support of executive bandwidth

Support the annual Summit, a flagship event with ~200 attendees, across logistics, coordination, and execution

Produce graphic design one-offs (social assets, documents, presentations, etc.)

Provide broad operational support - including content uploads, link management, platform updates, and similar tasks

Delegate and coordinate small recurring tasks (e.g., agenda prep, logistics coordination)

Build and maintain operational systems - if one doesn't exist, you'll create it

Operate independently and self-pace your work within clearly defined work hours, with a firm end-of-day boundary

Pivot quickly - both professionally and emotionally - as priorities shift

What We're Looking For

Immediately responsive during working hours

Exceptional contextual awareness - able to piece together the bigger picture with minimal direction beyond initial onboarding

Asks clarifying questions without hesitation; clarity is a requirement, not a courtesy

Once trained and handed off, fully owns the responsibility - no hand-holding required

Communicates a clear yes or no; aspirational commitments are not acceptable

High bar for themselves and for leadership - holds expectations in both directions

Comfortable operating in grey areas and translating ambiguity into concrete action

Experienced in a fast-growing or scaling business; understands what it means to build as you go

Relevant over-communicator - knows when and what to communicate, not just that communication is important

Territorial (in a healthy way) about the executive calendar and inbox

Efficient, self-directed, and systems-oriented

An active, engaged listener - obsessive with getting all the information you need to truly make the right call

Strong Preferences:

Transparent about what they enjoy and what they don't - we're not looking for a yes-person

Hungry for growth and depth within the role

Willing to show up all the way as yourself - we want someone who respects leadership and is also comfortable respectfully pushing back

What Success Looks Like

After training, you operate without a checklist. You know what our CEO needs before she asks. You flag problems early, ask questions once, and execute. You're not waiting for the baton — you're already in position.