Administrative Assistant

wordtherapycenters; Lakewood (CO); On-site; USD 20,664 - 34,440; Part time

Benefits offered by this job

Flexible Schedule

Opportunities for professional development

Positive work culture

Job summary

A healthcare service provider in Lakewood is seeking an Administrative Assistant to support daily operations, ensuring smooth administrative processes and positive patient interactions. The role requires strong communication and organizational skills, with a preference for candidates with administrative or healthcare experience. Join us to make a meaningful impact in a friendly, patient-centered environment.

Qualifications

• High school diploma; Associate's or Bachelor's preferred.
• Experience in administrative or healthcare setting preferred.
• Attention to detail and strong organizational skills.
• Excellent written and verbal communication skills.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Greet and assist patients and visitors professionally.
• Manage phone calls and schedule therapy appointments.
• Maintain patient records while ensuring HIPAA compliance.
• Assist with patient billing and insurance information.
• Support therapists with administrative tasks.

Skills

Organizational skills

Customer service skills

Communication skills

Problem-solving skills

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Location: Word Therapy, Lakewood Rach, FL

Job Type: Contract/Part-Time

About Us

At Word Therapy, we provide expert, compassionate care to individuals of all ages, helping them improve their communication and motor skills. Our team of dedicated speech-language pathologists and occupational therapists work together to create personalized treatment plans that empower patients to achieve their full potential. We are currently seeking a detail-oriented and proactive Administrative Assistant to join our dynamic team.

Job Description

As an Administrative Assistant, you will play a crucial role in the daily operations of our clinic, ensuring smooth and efficient administrative support for our therapists and patients. You will be the first point of contact for patients, helping to create a welcoming and organized environment. This position requires excellent communication skills, organizational abilities, and a passion for providing support in a healthcare setting.

Key Responsibilities

• Greet and assist patients and visitors in a friendly and professional manner
• Answer phone calls, respond to emails, and schedule appointments for therapy sessions
• Maintain patient records and files, ensuring confidentiality and compliance with HIPAA regulations
• Process patient billing and insurance information, ensuring accuracy and timely submission
• Assist in the preparation and management of therapy materials and documentation
• Support therapists with administrative tasks, including scheduling therapy and follow-up appointments
• Handle office supplies inventory and order as necessary
• Manage patient intake forms, ensuring all necessary documents are completed
• Coordinate with insurance providers for pre-authorizations and verifications
• Assist in maintaining a clean and organized office environment

Qualifications

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)
• Previous experience in an administrative or healthcare setting preferred
• Strong organizational skills with attention to detail
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent written and verbal communication skills
• Ability to multitask and prioritize in a fast-paced environment
• Friendly, approachable, and professional demeanor
• Strong problem-solving and customer service skills

Why Join Us

• Flexible Schedule
• Opportunity to make a meaningful impact on the lives of our patients
• Opportunities for professional development and growth
• Positive, patient-centered work culture

How to Apply

Please complete the form below. We look forward to hearing from you!