Administrative Assistant

KeepRite Refrigeration Texas; Kilgore (TX); On-site; USD 32,000 - 44,000; Full time

Job summary

KeepRite Refrigeration Texas is seeking an Administrative Assistant to be the first point of contact for visitors and callers. The role requires professional phone etiquette, strong computer skills, and the ability to work independently in a fast-paced environment.

The successful candidate will manage phone and email correspondence, greet guests, handle mail/packages, and assist with daily reports and file management on Google Drive.

Qualifications

• High school diploma or equivalent is required.
• 3+ years of office experience is required.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and database software.
• Ability to work independently and collaboratively in a fast-paced environment.
• Excellent interpersonal, communication, and customer service skills.

Responsibilities

• Answer phones, respond to emails, and manage assigned tasks.
• Receive packets from production, scan to Google Drive, and run daily reports.
• Prepare weekly safety test packets, grade tests, input data into spreadsheets, and scan into Google Drive.
• Welcome visitors and guests in a friendly, professional manner, check in guests, and notify staff of arrivals.
• Receive, sort, and notify recipients of packages delivered from couriers.
• Must be able to lift up to 30 lbs.
• Regular, on-site attendance according to the shift schedule.
• Adhere to attendance policies and notify supervisor of absences.
• Additional duties as required.

Skills

Communication

Customer service

Independent work

Team collaboration

Office multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office

Database software

Job description

Our company is a fast-growing, privately owned refrigeration equipment manufacturer. We are seeking a professional and friendly Administrative Assistant to join our team. As our organization's first point of contact, they will play a vital role in creating a positive impression for all visitors and callers. The ideal candidate will be proficient in computer skills, possess professional phone etiquette, and work independently. Additionally, they will be flexible and willing to assist office management in various tasks as needed.

• Work schedule is 8:00 am to 5:00 pm, and lunch break is 12:00 pm to 1:00
• Must be available to work overtime and occasional Saturdays, as required.
• Must wear Steel-toed shoes, safety glasses, and hearing protection while on the plant floor. The company provides safety glasses and hearing protection.

Responsibilities

• Perform general office duties, including but not limited to answering phones, responding to emails, and managing assigned tasks.
• Responsible for receiving packets from production, scanning to the Google Drive, and running daily reports.
• Prepare weekly safety test packets for production, grade completed tests, input data into spreadsheets, and scan into Google Drive.
• Welcome visitors and guests in a friendly, professional manner, check in guests, and notify appropriate staff of their arrival.
• Receive, sort, and notify recipients of packages delivered from courier services.
• Must be able to lift up to 30 lbs.
• Regular, physical attendance on-site according to the agreed-upon shift schedule.
• Adhere to company attendance policies and notify the supervisor of any planned or unplanned absences.
• Additional job duties as required.

Requirements

• High school diploma or equivalent.
• 3+ years of experience performing similar tasks in an office setting is required.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and database software.
• Ability to work independently and collaboratively in a fast-paced environment.
• Excellent interpersonal, communication, and customer service skills.