Human Resources Assistant

Aston Carter; Barberton (OH); On-site; USD 29,000 - 30,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan Pre-tax and/Ro…

Life Insurance

Disability insurance

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick)

Job summary

Aston Carter is seeking a Temporary HR Administrative Assistant to support daily HR operations and assist with administrative tasks in a professional office setting. This maternity leave coverage role requires handling mail, onboarding support, and meticulous document management, all in a fully onsite Barberton, OH environment.

Responsibilities include coordinating shipments, managing employee records, and providing general admin support using MS Office.

Qualifications

• Experience providing administrative or clerical support within a Human Resources function.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Experience answering and directing phone calls in a professional office setting.
• Experience handling mail and coordinating shipments using UPS and FedEx.
• Experience scanning and managing employee files and other confidential documents.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and prioritize work in a busy office environment.

Responsibilities

• Support daily Human Resources operations by providing administrative and clerical assistance to the HR team.
• Assemble, package, and send new hire welcome bags using UPS, ensuring accurate addresses and timely delivery.
• Answer and direct incoming calls in a professional and courteous manner, especially when the primary receptionist is out of the office.
• Handle incoming and outgoing mail, including coordinating shipments via FedEx and other carriers as needed.
• Scan, organize, and maintain employee files, ensuring records are accurate, complete, and stored appropriately.
• Assist with file management and document control for HR records and other confidential information.
• Support onboarding processes by preparing and organizing documentation, materials, and files for new employees.
• Provide general administrative support, including data entry, document preparation, and use of Microsoft Office applications.
• Collaborate with HR team members to ensure smooth office processes and consistent communication.
• Maintain a high level of organization and attention to detail in all tasks to support efficient HR operations.

Skills

Administrative support

MS Office

Phone handling

Mail coordination

Employee records management

Organizational skills

Multitasking

Tools

Microsoft Office

Job description

Job Title: Temporary Human Resources Administrative Assistant Job Description
This temporary Human Resources Administrative Assistant role provides maternity leave coverage for a key member of the HR team. You will support daily HR operations, assist employees with administrative needs, and help manage a variety of clerical and HR-related tasks. You will receive training from current team members to ensure a smooth transition and will play an important role in maintaining organized HR processes and a positive employee experience.

Responsibilities

• Support daily Human Resources operations by providing administrative and clerical assistance to the HR team.
• Assemble, package, and send new hire welcome bags using UPS, ensuring accurate addresses and timely delivery.
• Answer and direct incoming calls in a professional and courteous manner, especially when the primary receptionist is out of the office.
• Handle incoming and outgoing mail, including coordinating shipments via FedEx and other carriers as needed.
• Scan, organize, and maintain employee files, ensuring records are accurate, complete, and stored appropriately.
• Assist with file management and document control for HR records and other confidential information.
• Support onboarding processes by preparing and organizing documentation, materials, and files for new employees.
• Provide general administrative support, including data entry, document preparation, and use of Microsoft Office applications.
• Collaborate with HR team members to ensure smooth office processes and consistent communication.
• Maintain a high level of organization and attention to detail in all tasks to support efficient HR operations.

Essential Skills

• Experience providing administrative or clerical support within a Human Resources function.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Experience answering and directing phone calls in a professional office setting.
• Experience handling mail and coordinating shipments using UPS and FedEx.
• Experience scanning and managing employee files and other confidential documents.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and prioritize work in a busy office environment.

Additional Skills & Qualifications

• Experience with file management, employee records, or onboarding processes.
• Prior experience supporting Human Resources functions in a corporate or manufacturing environment is a plus.
• Comfort working with administrative systems and office equipment.
• Strong communication skills and a customer-service mindset when interacting with employees and visitors.

Work Environment

This role operates in a professional office setting within a Human Resources department. You will work closely with HR team members and other office staff in a collaborative environment. The position involves regular use of computers, Microsoft Office applications, scanners, phones, and office equipment, as well as coordination with shipping carriers such as UPS and FedEx. The work focuses on administrative support, document handling, and employee-facing tasks, requiring consistent attention to detail and confidentiality. The schedule follows standard office hours, providing a structured and organized workday.

Job Type & Location

This is a Contract position based out of Barberton, OH.

Pay and Benefits

The pay range for this position is $21.00 - $22.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Barberton,OH.

Application Deadline

This position is anticipated to close on Oct 9, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.