Administrative Assistant

Ontario Trillium Foundation; Kansas City (MO); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Competitive pay

Flexible work schedule

Employee discounts on food and merch

Job summary

Ontario Trillium Foundation is seeking an Administrative Assistant in Kansas City to support daily operations and provide key organizational assistance to the leadership team. Responsibilities include managing calendars, assisting with recruiting, coordinating communications, and fostering a positive workplace culture. The position offers competitive pay, a flexible schedule, and a supportive and energetic team environment that values inclusivity and growth.

Qualifications

• Dependable and friendly individual who enjoys helping others.
• Detail-oriented and enthusiastic about keeping things organized.
• Comfortable with data entry and communication tasks.

Responsibilities

• Manage calendars and appointments for the leadership team.
• Assist with job postings, review applications, and schedule interviews.
• Coordinate smooth communication between locations and teams.
• Plan team events and support a welcoming culture.

Skills

Organization

Communication

Data Entry

Team Coordination

Attention to Detail

Job description

Position Summary

The Administrative Assistant plays a key role in helping TACO NACO KC run smoothly every day. This person supports our leadership team with organization, communication, and coordination across all locations. We’re looking for someone dependable, friendly, and detail-oriented who enjoys helping others and keeping things running behind the scenes. If you love staying organized and bringing positive energy to a team, this role is a great fit.

Key Responsibilities

Administrative & Office Support

• Help manage calendars, reminders, and appointments for the Operations and Executive Team
• Keep digital and physical documents neat, organized, and easy to find
• Assist with creating reports, meeting notes, and simple company communications
• Support basic data entry and help maintain accurate records
• Coordinate meetings, calls, and small internal projects across locations

HR & Recruiting Support

• Post job openings, review applications, and help schedule interviews
• Assist with preparing onboarding materials and ensuring new hire paperwork is completed
• Help keep training documents and employee resources updated and accessible

Operations Coordination

• Help communication flow smoothly between locations and leadership
• Assist with vendor communication, ordering supplies, and organizing inventory details
• Keep track of deadlines, follow up on open items, and help ensure tasks get completed on time

Employee & Culture Support

• Be a friendly and helpful point of contact for team members with questions
• Help plan team events, fun activities, and recognition moments
• Support our warm, welcoming, and inclusive workplace culture

What We Offer

• Competitive pay
• A flexible and understanding work schedule
• Room to grow as our brand continues to expand
• A fun, energetic, and supportive team atmosphere
• Employee discounts on food and merch (tacos = happiness)