Administrative Assistant

Ontario Trillium Foundation; Overland Park (KS); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Flexible schedule

Growth opportunities

Team environment

Job summary

TACO NACO KC is seeking an Administrative Assistant to help our leadership team stay organized and connected across locations. You will manage calendars, prepare reports and communications, and coordinate meetings with a friendly, detail-oriented approach.

Ideal candidates have 1–3 years admin experience, strong organizational skills, and clear communication. Bilingual English/Spanish is a big plus; you should handle sensitive information responsibly and enjoy supporting a warm, inclusive

Qualifications

• 1–3 years admin or office experience is helpful but not required for the right person
• Strong organizational skills and comfort with simple tools and software
• Clear communicator who enjoys helping people
• Ability to handle sensitive information responsibly
• Bilingual (English/Spanish) is a big plus

Responsibilities

• Help manage calendars, reminders, and appointments for the Operations and Executive Team
• Keep digital and physical documents neat, organized, and easy to find
• Assist with creating reports, meeting notes, and simple company communications
• Support basic data entry and help maintain accurate records
• Coordinate meetings, calls, and small internal projects across locations
• Post job openings, review applications, and help schedule interviews
• Assist with onboarding materials and ensuring new hire paperwork is completed
• Help keep training documents and employee resources updated and accessible
• Help communication flow smoothly between locations and leadership
• Assist with vendor communication, ordering supplies, and organizing inventory details
• Keep track of deadlines, follow up on open items, and help ensure tasks get completed on time
• Be a friendly and helpful point of contact for team members with questions
• Help plan team events, fun activities, and recognition moments
• Support our warm, welcoming, and inclusive workplace culture

Skills

Organization

Communication

Data entry

Bilingual English/Spanish

Job description

Position Summary

The Administrative Assistant position plays a key role in helping TACO NACO KC run smoothly every day. This person supports our leadership team with organization, communication, and coordination across all locations. We’re looking for someone dependable, friendly, and detail-oriented who enjoys helping others and keeping things running behind the scenes. If you love staying organized and bringing positive energy to a team, this role is a great fit.

Key Responsibilities

Administrative & Office Support

• Help manage calendars, reminders, and appointments for the Operations and Executive Team
• Keep digital and physical documents neat, organized, and easy to find
• Assist with creating reports, meeting notes, and simple company communications
• Support basic data entry and help maintain accurate records
• Coordinate meetings, calls, and small internal projects across locations

HR & Recruiting Support

• Post job openings, review applications, and help schedule interviews
• Assist with preparing onboarding materials and ensuring new hire paperwork is completed
• Help keep training documents and employee resources updated and accessible

Operations Coordination

• Help communication flow smoothly between locations and leadership
• Assist with vendor communication, ordering supplies, and organizing inventory details
• Keep track of deadlines, follow up on open items, and help ensure tasks get completed on time

Employee & Culture Support

• Be a friendly and helpful point of contact for team members with questions
• Help plan team events, fun activities, and recognition moments
• Support our warm, welcoming, and inclusive workplace culture

Qualifications

• 1–3 years of admin or office experience is helpful (but not required for the right person!)
• Strong organizational skills and comfort working with simple tools and software
• Clear communicator who enjoys helping people
• Ability to handle sensitive information responsibly
• Bilingual (English/Spanish) is a big plus

What We Offer

• Competitive pay
• A flexible and understanding work schedule
• Room to grow as our brand continues to expand
• A fun, energetic, and supportive team atmosphere
• Employee discounts on food and merch (tacos = happiness)