Administrative Assistant

City & Borough of Juneau; Juneau (AK); On-site; USD 38,000 - 48,000; Full time

Job summary

City & Borough of Juneau is seeking an Administrative Assistant to support the Augustus Brown Swimming Pool and the Dimond Park Aquatic Center. The role involves front desk duties, program and rental inquiries, and cash handling, with responsibilities across admin and financial tasks.

The position runs Monday through Friday, 8:00am–4:30pm; occasional work at Augustus Brown Pool may be required. Strong Microsoft Office skills and multi-tasking are essential.

Qualifications

• High School graduation or the equivalent.
• Six (6) months of clerical experience.
• Substitution rules apply for education vs. experience.

Responsibilities

• Assist Aquatics Manager and Pool Supervisors with admin tasks.
• Deal with program and rental questions via phone, email and in person.
• Handle cash deposits, update budget spreadsheets and track inventory.
• Provide excellent customer service and support during busy periods.

Skills

Organizational skills

Public interaction

Customer service

Multi-tasking

Verbal & written communication

MS Word

MS Excel

Education

High School diploma

Tools

Microsoft Office

Job description

Parks & Recreation, Juneau Pools is seeking a qualified individual to hire as Administrative Assistant supporting Augustus Brown Swimming Pool and the Dimond Park Aquatic Center.

WHO WE ARE LOOKING FOR

• Has strong organizational skills and can track multiple projects to be updated on a weekly and monthly basis.
• Enjoys frequently interacting with the public and has a positive/outgoing work attitude.
• Has strong customer service skills and is detail-orientated.
• Is able to multi-task in a fast-paced office environment.
• Has strong verbal and written communication skills.
• Contributes to the success of the department.
• Has excellent computer skills and is knowledgeable in Microsoft Office Suite, especially Word and Excel.
• Makes good use of time, is productive and meets deadlines.

THE BENEFITS OF JOINING OUR TEAM

The Parks & Recreation Department is the Department of Fun! We believe everyone in Juneau deserves access to great parks, recreation facilities, and swimming pools. The city of Juneau has a robust swimming culture with exceptional community support. Our division is in an exciting phase of growing to meet community needs.

WORKING HOURS AND LOCATION

This position works Monday through Friday, 8:00am – 4:30pm. You may be occasionally needed outside your normal hours and will be given proper notice. Your office would be located at the Dimond Park Aquatic Center; however, you may be required to work at the Augustus Brown pool occasionally.

The Juneau Aquatics Division offers a team-oriented workplace with a shared goal of enriching the Juneau community through aquatic exercise, recreation and wellness.

The Parks & Recreation Department is recruiting for an Administrative Assistant who would assist the Aquatics Manager and Pool Supervisors in overseeing administrative functions and customer service at our pools. You would be assisting the public with program and rental questions, requests and inquiries via phone, email and in-person regarding aquatic services. This position is also responsible for assisting aquatic management in multiple administrative and financial functions such as cash handling, updating budget spreadsheets and assisting with tracking and purchasing inventory for both pools.

It is important you have excellent customer service skills, the ability to multi-task and work well in a work environment with frequent interruptions.

Other duties you can expect are maintaining and updating the department’s point-of-sale system, including submitting daily deposits to the Treasury department, updating and managing user accounts, transactions and reservations. You will provide administrative support to the Augustus Brown Pool and the Dimond Park Aquatic Center as well as assisting with the training of front desk staff.

Education:

High School graduation or the equivalent.

Experience:

Six (6) months of clerical experience. This work is equivalent to an Office Assistant with the City & Borough of Juneau or equivalent elsewhere.

SUBSTITUTION:

Post-secondary or vocational training may be substituted for the required experience on the basis of: three (3) semester or four (4) quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.

Other:

A valid Drivers’ license at time of appointment and for continued employment.

HIRING MANAGER CONTACT INFO

Hiring Manager: Seth Cayce

Phone Number: [phone]

Email: [e-mail]