Administrative Assistant

Frey Consulting Group; Janesville (WI); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

PTO and Paid Holidays

SIMPLE IRA Plan

Paid onboarding and training

Educational assistance for approved课程

Job summary

Stebnitz Builders in Elkhorn, Wisconsin, seeks a proactive Project Coordinator to partner with the Remodeling Consultant, clients, vendors, and internal teams. You will coordinate client selections, collect bids, track costs, and ensure accurate information flows from selection through production.

You’ll manage multiple projects at different stages, follow up on outstanding items, and help ensure smooth transitions into production with precise documentation and communication.

Qualifications

• 3+ years of experience in a client-facing administrative, project coordination, customer service, design, or similar role preferred.
• Construction/remodeling/design experience is a plus.
• Strong organizational skills and attention to detail.
• Excellent follow-through and time management.
• Ability to manage multiple priorities and deadlines.

Responsibilities

• Attend client meetings with the Remodeling Consultant and take detailed notes.
• Coordinate client selections and showroom visits, and follow up on outstanding items.
• Gather product information and obtain bids from vendors.
• Keep bids, selections, and project information accurate and organized.
• Maintain project selections and updates in CoConstruct through contract signing and handoff to production.
• Track selection costs against project budgets.
• Communicate selection changes to the Production Coordinator and Production Manager.
• Assist with Change Orders and obtaining client signatures.
• Assist the Production Manager with ordering materials and verifying selections.
• Maintain regular communication with clients, vendors, and the internal team.
• Manage multiple projects, priorities, and deadlines.
• Identify missing information or potential issues and take ownership of getting them resolved.
• Attend project closings as needed.

Skills

Client-facing communication

Project coordination

Customer service

Organization

Time management

Tools

CoConstruct

JobTread

Job description

Are you organized, detail oriented, and someone who genuinely enjoys helping people? Do you take ownership, follow through, and like keeping multiple moving pieces on track?

As a Project Coordinator with Stebnitz Builders, you’ll work closely with the Remodeling Consultant, clients, vendors, and internal team to coordinate the preconstruction process. You’ll help manage client selections, obtain and organize bids, track selection details and costs, and make sure accurate information gets where it needs to go.

If you enjoy working with people, staying organized, and making sure the details are handled accurately and on time, we’d love to hear from you!

About Us

For more than 50 years, Stebnitz Builders, located in Elkhorn, Wisconsin, has been helping homeowners throughout Walworth County transform their homes. Now in its third generation of family ownership, Stebnitz has built its reputation on craftsmanship, trust, communication, and what they call \"Perfecting the Art of Listening.\"

Stebnitz believes remodeling is more than construction. It’s about listening to clients, understanding what matters to them, communicating clearly, and creating an experience they feel good about from the first conversation through completion. The company is also deeply connected to the community, supporting local charities, youth programs, Habitat for Humanity, United Way, local events, and other organizations throughout the area.

As a Project Coordinator, you’ll help keep the preconstruction process organized, accurate, and moving forward. Working closely with the Remodeling Consultant, clients, vendors, and internal team, you’ll coordinate client selections, gather product information, obtain and organize bids, track selection costs, and make sure important project details are communicated and documented.

You’ll manage multiple projects at different stages, follow up on outstanding items, and help ensure selections and project details are complete and ready for a smooth transition into production.

Essential Functions

• Attend client meetings with the Remodeling Consultant and take detailed notes


• Coordinate client selections and showroom visits, and follow up on outstanding items


• Gather product information and obtain bids from vendors


• Keep bids, selections, and project information accurate and organized


• Maintain project selections and updates in CoConstruct through contract signing and handoff to production


• Track selection costs against project budgets


• Communicate selection changes to the Production Coordinator and Production Manager


• Assist with Change Orders and obtaining client signatures


• Assist the Production Manager with ordering materials and verifying selections


• Maintain regular communication with clients, vendors, and the internal team


• Manage multiple projects, priorities, and deadlines


• Identify missing information or potential issues and take ownership of getting them resolved


• Attend project closings as needed

What You’ll Need

• 3+ years of experience in a client-facing administrative, project coordination, customer service, design, or similar role preferred


• Construction, remodeling, design, selections, or vendor experience is a plus, but not required


• Strong organizational skills and attention to detail


• Excellent follow-through and time management


• Ability to manage multiple priorities and deadlines


• Strong communication and relationship building skills


• Self-starter who takes ownership of their work


• Resourceful problem solver who is comfortable finding answers


• Comfortable learning new technology and software


• Experience with CoConstruct, JobTread, or other construction or project management software is helpful


• Commission-based position with earning potential of $60,000+ per year


• Paid onboarding and training


• PTO and Paid Holidays


• SIMPLE IRA Plan with company contribution


• Educational assistance for approved courses and certifications


• Fun team events and outings, plus opportunities to participate in community and school projects


• Opportunity for future career growth within the company

Stebnitz Builders provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Stebnitz Builders complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.