Project Coordinator

Concepts in Millwork, Inc.; Colorado Springs (CO); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Medical coverage

Life insurance

Paid time off and holidays

401(k)

Job summary

Concepts in Millwork is seeking a detail-oriented Project Coordinator to support Project Managers from post-contract administration through installation and warranty periods. You will help drive projects forward, coordinating schedules, tracking progress, and ensuring all requirements are met.

The role offers growth into a Project Manager position within a family-oriented environment. Ideal candidates bring experience in construction administration, proficiency in Excel, and familiarity with

Qualifications

• Experience coordinating project files and communicating with PMs.
• Familiarity with construction and accounting is preferred.
• Proficiency in Excel and MS Office is required.

Responsibilities

• Coordinate with the Project Manager on project files and records.
• Review architectural plans and specs to understand scope.
• Set up job folders and manage documentation throughout the project lifecycle.
• Research project materials, lead times, and cost considerations.
• Assist in RFI writing and subcontractor coordination.
• Track progress and ensure deadlines are met.
• Support billing, closeouts, and warranty documentation.

Skills

Project coordination

Attention to detail

Communication

Team collaboration

Tools

Bluebeam

Timberline

Microsoft Office

Job description

Craft Your Future: Build Precision, Drive Projects, and Grow into Leadership as a Project Coordinator at Concepts in Millwork! Are you a highly organized professional with a passion for precision and delivering high-quality results? We're seeking a Project Coordinator to help drive our projects forward, ensuring every detail is managed with accuracy and care. In this role, you'll support project execution from start to finish-coordinating schedules, tracking progress, and ensuring all requirements are met. Join our family-oriented company and be part of a team that values commitment, integrity, and attention to detail, with the opportunity to grow into a Project Manager role.

At Concepts in Millwork, our team lives by six core values: Commitment, Respect, Integrity, Service Excellence, Positivity, and Innovation. These values are at the heart of everything we do-from the shop floor to the front office.

If these principles resonate with you, you may have just found a home with Concepts in Millwork. Join a team where your contributions matter and your values align with a company committed to transforming lives and interior spaces.

Position Summary

Project Coordinators are responsible for assisting the Project Managers in managing assigned millwork projects from post-contract administration through installation and warranty period. The Project Coordinator also participates in the development of a project(s) (handoffs) and assists in overseeing the project(s) to completion. We're looking for a Project Coordinator with the ambition to advance into a Project Manager role over time.

What You'll Be Doing

• Consistently coordinate with the Project Manager (PM) on project files and records and fill in for the PM in their absence which includes fielding questions from various departments and responding to emails and/or phone calls in a timely manner.


• Always be aware of project progress


• Review architectural plans and specs to ensure a complete understanding of applicable scope


• Set up job folders and familiarize themselves with the contract and all necessary documentation that will be needed throughout a project


• Research project materials (where to purchase, cost, lead times and spec requirement compliance)


• Attend and take notes at the project handoff meeting with Estimator and Engineering


• Set up electronic and hard copy files


• Review and understand CIMI's proposal


• Familiarize themselves with individual projects including the reviewing and understanding of project documents including the contract and its terms and conditions


• Review and understand additional information pertaining to the project - not in the conditions.


• Will need to be comfortable speaking with subcontractors regarding various project-related issues


• Obtain estimates from potential subcontractors and make sure their insurance is current and in place


• Assist Project Manager in writing RFI's (Request for Information) to make sure the necessary information is obtained and distributed so that various processes may proceed in a timely manner


• Coordinate and keep information flowing to subcontractors including scheduling, deliveries, changes, etc.


• Establish and maintain relationship with customer's Project Engineer, Project Manager and Superintendent


• Closeout and archive projects upon completion


• Assist the Project Manager in the provision of all closeouts and warranty documentation in accordance with the customer's specifications


• Provide excellent customer service to internal and external customers


• Ensure that open contracts are billed each month and that all necessary documents are completed and submitted to the customer for the contract requirements


• Meet deadlines with minimal supervision


• Ability to handle multiple tasks in a fast-paced, deadline orientated environment


• Maintain work area, organized and orderly, ensuring compliance with safety regulations.


• Accompanying Project manager to the field and possess the ability to take field dimensions


• Open to feedback and coachable

What Makes You a Great Fit

• Previous knowledge or experience in the construction and accounting field(s) is preferred


• Proficiency in Microsoft Office (especially Excel)


• Familiarity with Bluebeam and Timberline


• Possess a good driving record and have the ability to visit customers in Colorado Springs, Denver, and the surrounding areas when needed


• Possess a positive and professional attitude

Job Details

• Salary: $23to $28an hour, commensurate upon experience.


• Job Type: Full Time. Shift, Mon- Fri, 7:00am - 4:00pm . (with overtime as needed).


• Application Window is expected to close on 11/13/2026.

Why You'll Love Working with Us

• Comprehensive Benefits Package (some benefits require a brief waiting period):
  
  
  
  • 100% employer-paid base medical coverage for employees
  
  
  • Employer-sponsored life insurance for employees & dependents
  
  
  • Voluntary life, accident, and dental insurance
  
  
  • Voluntary LTD, Hospital Confinement and Critical Illness insurance
  
  
  • FSA, PTO, paid holidays, and 401k
  
  
  
  


• Employee-Centric Perks: Team lunches, fun events, and recognition programs that celebrate YOU.


• Growth-Focused Culture: Opportunities to lead, learn, and grow in a supportive environment


• Family Atmosphere: We collaborate, celebrate wins, and support each other every day.

Physical Demands & Work Environment

Physical Demands

• While performing the duties of this job, the employee is occasionally required to stand,walk,sit,use hands to finger, handle or feel objects,reach with hands and arms,climb stairs,balance,stoop and/or kneel.The regular use of a keyboard and mouse. The employee must occasionally lift or move up to 25 pounds.

Work Environment

While performing the duties of this job, the employee will work in an office environment in a cubicle and/or office. Noise level is minimal to moderate.

Contact Us

If you need accommodation to assist with the application process, please contact Human Resources at 719-570-7353 ext. 129 or email [emailprotected].

Concepts in Millwork is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, age 40 and over, marital status, or any other status protected by applicable state or local law.This policy applies to all employees, including managers, supervisors, coworkers, and non-employees such as customers, clients, vendors, consultants, etc.