Administrative Assistant

Corporate Resources of Illinois; Itasca (IL); On-site; USD 42,000 - 56,000; Full time

Job summary

Corporate Resources is seeking an Administrative Assistant for our client in Itasca, IL. The role provides critical administrative support, entering and processing project information, managing orders, updating databases, and maintaining documentation.

Responsibilities include records management, handling calls and emails, preparing documents and presentations, coordinating meetings, vendor coordination, events, and maintaining office supplies.

Qualifications

• 3-5 years of general corporate office or administrative experience.
• Strong attention to detail and efficiency in a structured, process-driven environment.
• Proficiency with Word, Excel, and Outlook.

Responsibilities

• Maintain accurate records and update databases.
• Handle calls and correspondence, route inquiries.
• Prepare and proofread business documents and presentations.
• Coordinate meetings and calendars.
• Assist with vendor coordination and invoices.
• Support client meetings and events, track RSVPs.
• Monitor supplies and keep office organized.
• Support daily operations and special projects for leadership.

Skills

Attention to detail

Organizational skills

Communication

Process-driven

Tools

Microsoft Office Suite

Document management systems

Scanning equipment

Job description

We are a nationally recognized luxury hospitality design and branding firm specializing in hotels, rooftop venues, restaurants, and private member spaces across the country. Our team brings together architectural design, custom fabrication, lighting, and sensory storytelling to create spaces that are both elevated and unforgettable.

We are currently seeking an Administrative Assistant to join our growing team. In this role, you'll provide critical administrative support behind the scenes, working heavily within internal systems to enter and process project information, manage orders, update databases, and maintain accurate documentation.

We offer competitive pay and a comprehensive benefits package that includes medical, dental, vision, life insurance, and a 401(k) with company match.

Responsibilities

• Maintain accurate digital and physical records, update databases, and organize company and project documentation.
• Manage incoming phone calls, emails, and correspondence, directing inquiries from clients, vendors, and team members to the appropriate contacts.
• Prepare, format, and proofread business documents, reports, presentations, and other materials to ensure accuracy and professionalism.
• Coordinate meetings and appointments by managing calendars, scheduling attendees, and preparing necessary materials.
• Assist with vendor coordination by maintaining contact information, organizing invoices and receipts, and following up on outstanding requests.
• Support client meetings and company events by coordinating schedules, preparing materials, tracking RSVPs, and assisting with logistics.
• Monitor office supplies and equipment, coordinate replenishment, and help maintain an organized and efficient office environment.
• Provide administrative support for daily operations and special projects, tracking assignments, and assisting leadership and team members with priorities.

Qualifications

• 3-5 years of general corporate office or administrative experience.
• Ability to manage a high volume of routine tasks with accuracy, efficiency, and attention to detail.
• Comfortable working in a structured, process-driven environment.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Experience with digital document management systems and scanning equipment

Corporate Resources, on behalf of our client located in Itasca, IL, is hiring a full-time, permanent Administrative Assistant.