Administrative Assistant

EKN Engineering; Irvine (CA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

100% Company-Paid Medical, Dental, Vis

401(k) with Company Match

Flexible Spending Account (FSA)

Exclusive Employee Discounts

Monthly Catered Lunches

Wellness Perks & Support

JOYA Health Membership

Employee Engagement activities

Job summary

EKN Engineering is seeking an Administrative Assistant in Irvine, CA to support the executive team with calendar management, meeting coordination, and document preparation.

You will assist with travel arrangements, travel itineraries, and day-to-day administrative tasks while maintaining confidentiality and a professional demeanor with internal and external contacts.

Qualifications

• 2–3 years of experience in administrative support or similar role.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office including Outlook, Word, Excel, and PowerPoint.
• Experience managing calendars and coordinating meetings preferred.
• Strong written and verbal communication skills.
• Ability to handle multiple tasks and meet deadlines.

Responsibilities

• Provide administrative and scheduling support to executive leadership.
• Manage and maintain executive calendars and coordinate meetings.
• Prepare documents, spreadsheets, and PowerPoint presentations.
• Assist with travel arrangements and itinerary coordination.
• Handle general correspondence and document preparation.
• Organize electronic files and track follow-ups and deadlines.
• Support internal meetings and company activities as needed.

Skills

Strong organizational skills

Attention to detail

Written and verbal communication

Multitasking

Independent yet collaborative

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Job description

Administrative Assistant

At EKN Engineering, we solve challenging problems with innovative engineering and configurable software solutions. We use an engineering-first approach, combined with data-driven strategies, to improve overall compliance, risk management, and design accuracy tailored to the specific needs of each client.

With decades of experience in engineering, our team of over 160 professionals in Irvine, California is dedicated to building a safer and more efficient tomorrow through engineering and technological innovation.

Role Overview

We are seeking a dependable, organized, and detail-oriented Administrative Assistant to provide general administrative and scheduling support to our executive leadership team. This role will primarily focus on calendar management, meeting coordination, document preparation, and day-to-day administrative tasks to help keep our executives organized and operating efficiently.

Key Responsibilities

• Provide administrative and scheduling support to members of the executive leadership team.

• Manage and maintain executive calendars, including scheduling meetings, coordinating appointments, and resolving scheduling conflicts.

• Coordinate meeting logistics, including sending calendar invitations, reserving conference rooms, and preparing meeting materials as needed.

• Assist with travel arrangements and itinerary coordination when requested.

• Prepare, format, and edit documents, spreadsheets, and PowerPoint presentations.

• Assist with general correspondence, email communications, and follow-up items.

• Help organize and maintain electronic files, records, and administrative documents.

• Track basic action items, meeting follow-ups, and deadlines as needed.

• Assist with coordinating internal meetings, events, and other company activities.

• Provide general office and administrative support, including data entry, document preparation, filing, and other assigned tasks.

• Maintain a professional, positive, and helpful attitude when interacting with executives, employees, and external contacts.

• Handle confidential company and employee information with discretion and professionalism.

• Perform other administrative duties and special projects as assigned.

Required Qualifications

• 2–3 years of experience in an administrative assistant, office coordinator, or similar support role.

• Strong organizational skills and attention to detail.

• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.

• Experience managing calendars and coordinating meetings preferred.

• Strong written and verbal communication skills.

• Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines.

• Dependable, responsive, and able to work independently while supporting a collaborative team environment.

• Professional demeanor and ability to interact effectively with employees at all levels of the organization.

• Ability to handle confidential information with integrity and discretion.

• Comfortable learning and utilizing AI tools and technology to improve administrative efficiency.

Why Join Us

At EKN Engineering, you’ll be part of a company that values innovation and accountability and supports our employees' professional growth and personal development. Here, you’ll work with teams that push the boundaries of engineering to create solutions that enhance our communities and the environment by making utilities safer.

Benefits & Perks

• 100% Company-Paid Medical, Dental, Vision, and Life Insurance – Comprehensive coverage to support your health and well-being.

• 401(k) with Company Match – We invest in your future with a dollar-for-dollar match on contributions.

• Flexible Spending Account (FSA) – Set aside pre-tax dollars for qualified healthcare and dependent care expenses.

• Exclusive Employee Discounts – Access our BenefitsHub for savings on travel, rental cars, hotels, theme parks, and more.

• Monthly Catered Lunches & Daily Office Snacks – Enjoy a well-stocked kitchen and regular team meals to keep you fueled throughout the day.

• Employee Engagement & Wellness – We value connection and balance. Our team enjoys a variety of events and activities throughout the year, including hiking outings, summer BBQs, sports games, holiday celebrations, and dedicated team-building days.

• JOYA Health Membership – Access to over $1,000 in annual skin health and wellness benefits, including complimentary facials or peels, aesthetic service credits, priority skin cancer screenings, teledermatology services, and discounts on skincare products.

• Wellness Perks & Support Programs – Access a variety of wellness resources including discounted gym memberships through One Pass, mental health and self-care tools via AbleTo and Calm, and monthly rewards for healthy activities through Rally.