Administrative Assistant

Piper Preschool; Irvine (CA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health, Dental, Vision, and Life Ins

Job summary

Piper Preschool in Irvine, CA is seeking an Administrative Assistant to join our team. The role supports the administrative team with scheduling, record-keeping, communication, and documentation, and serves as the first point of contact for families and visitors.

The candidate should have preschool experience, be proficient with Microsoft Office and Google Workspace, and comfortable using Procare, ADP, and Shots for Schools. We value teamwork, organization, and a warm, professional demeanor.

Qualifications

• Prior teaching experience in early childhood education or related field.
• Must have at least 12 ECE units.
• Proven administrative experience, ideally in a school or childcare setting.
• Demonstrated ability to work on a team.
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal abilities.
• Warm, positive attitude with a collaborative, team-first mindset.
• Proficiency with common office software (Microsoft Office, Google Workspace, etc.).

Responsibilities

• Review and enforce Personnel Policies.
• Review, enforce, and rehearse Safety Procedures.
• Review licensing requirements and maintain compliance with regulations.
• Assist the Director as needed with overall management to help ensure safety and top-quality programming throughout the entire organization.
• Assist all Administrative Team members as needed.
• Support daily administrative functions, including scheduling, record-keeping, communication, and documentation.
• Serve as a warm and professional first point of contact for families and visitors.
• Manage calendars, emails, and phone communications efficiently.
• Oversee supply inventory and ordering.
• Support staff onboarding and team coordination.
• Help maintain a positive, team-oriented culture across the preschool.
• Juggle multiple tasks and priorities in a fast-paced environment.

Skills

Preschool experience

Organizational skills

Communication

Interpersonal abilities

Team player

Multitasking

Education

12 ECE units

Tools

Procare

ADP

Shots for Schools

Microsoft Office

Adobe

Job description

Job Description

Looking for an Administrative Assistant to join our team! Must posses organizational skills, knowledge of platforms such as Procare, ADP, and Shots for Schools. Familiar with Microsoft Office and Adobe. The ideal candidate must have prior experience working within a preschool setting.

Job Summary

• The Administrative Assistantt is a member of administration, who works closely with the other members of the team to support the mission and values of the school.
• The candidate works closely with the Administrative Team to ensure that all functions of this job description are fulfilled.
• The candidate is committed to sustaining a high-quality preschool program that values partnerships between families and staff, and creating an open and honest working environment that inspires professionalism and rewards creative, innovative teaching.
• The candidate must assist the members of the administrative team as needed in overseeing all operations to ensure a quality experience for all members of the community.

• Review and enforce Personnel Policies.
• Review, enforce, and rehearse Safety Procedures.
• Review licensing requirements and maintain compliance with regulations.
• Assist the Director as needed with overall management to help ensure safety and top-quality programming throughout the entire organization.
• Assist all Administrative Team members as needed.
• Support daily administrative functions, including scheduling, record-keeping, communication, and documentation.
• Serve as a warm and professional first point of contact for families and visitors.
• Manage calendars, emails, and phone communications efficiently.
• Oversee supply inventory and ordering.
• Support staff onboarding and team coordination.
• Help maintain a positive, team-oriented culture across the preschool.
• Juggle multiple tasks and priorities in a fast-paced environment.

Qualifications

• Prior teaching experience in early childhood education or a related field.
• Must have at least 12 ECE units.
• Proven administrative experience , ideally in a school or childcare setting.
• Demonstrated ability to work on a team .
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal abilities.
• Warm, positive attitude with a collaborative, team-first mindset.
• Ability to adapt, problem-solve, and keep operations running smoothly.
• Proficiency with common office software (Microsoft Office, Google Workspace, etc.).

Schedule

Monday through Friday | 9:00am - 5:30pm.

Benefits

Health, Dental, Vision and Life Insurance Options.