Administrative Assistant

DELTA BUILDING CENTER LLC; Hurricane (UT); On-site; USD 32,000 - 42,000; Full time

Job summary

Delta Building Center LLC in Hurricane, UT seeks a clerical and secretarial assistant to support the UT Campus under the Operations Manager. You will handle phones, typing, filing, and confidential information.

Responsibilities include greeting customers, processing payments, directing inquiries, mailing tasks, creating estimates and invoices, and assisting HR/Finance. Proficiency with Microsoft Office is preferred. This on-site role requires accuracy and discretion.

Qualifications

• High school diploma or equivalent required.
• One-year related experience preferred.
• Must have Microsoft Office experience.

Responsibilities

• Greet walk-in customers and answer telephones professionally.
• Take and process payments, and prepare bank deposits.
• Direct calls and traffic to the appropriate personnel.
• Distribute daily mail and mail items as needed.
• Create and deliver customer estimates and invoices.
• Maintain office supplies and monitor inventory.
• Assist HR and Finance with miscellaneous duties.
• Filing as needed and light cleaning in the reception area.

Skills

Attention to Detail

Organization Skills

Customer / Client Focus

Proper telephone etiquette

Flexibility

Collaboration Skills

Thoroughness

Tech Competency

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

Summary

Under the direct supervision of the Operations Manager, this position provides clerical and secretarial support for the UT Campus. In addition to answering phones, performs duties such as typing, filing, ordering supplies and working with highly confidential information.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

• Greet walk in customers and answer telephones in a kind, courteous and professional manner.
• Take out pre liens on all projects done in UT and own the process.
• Take and enter payments received from walk in customers, by telephone, or in the mail and prepare bank deposits as needed.
• Direct walk in and telephone traffic to the appropriate personnel for Truss Sales. This position does not include salesmen skills and all such traffic will be directed accordingly.
• Retrieve, sort and distribute daily mail as well as mailing items as needed.
• Create and deliver customer estimates and invoices as directed.
• Maintain supply of office supplies and hangars by taking regular inventory and placing timely orders.
• Assist HR and Finance Directors with miscellaneous duties.
• Filing as needed.
• Light cleaning and dusting weekly in the reception area

Competencies

• Technical Compacity
• Attention to Detail
• Organization Skills
• Thoroughness
• Collaboration Skills
• Customer / Client Focus
• Proper telephone etiquette
• Flexibility
• Fit for Duty
• Functionality in fast-paced office
• Drive to bank, post office or store as needed

Supervisory Responsibility

This position has no supervisory responsibility.

Work Environment

This job operates in a professional office environment and includes daily use of computers, telephones, copy machines, printers, filing cabinets and fax machines.

Physical Demands

This role is largely sedentary; however, it requires the ability to lift files or file boxes, bending or standing as needed and walking on concrete floors to and from work areas or other offices. Must be able to function on fast paced demand.

Travel

No out-of-town travel is expected for this position.

Required Education And Experience

• High School Diploma or equivalent

Preferred Education And Experience

• One-year related experience
• Must have Microsoft Office experience.

EEO Statement

There shall be no unlawful discrimination or harassment against employees or applicants for employment because of race or color, religion or creed, sex or gender, sexual orientation, national origin or ancestry, age, physical or mental disability, military status, genetic information or other protected status. Equal employment opportunities, as required by law, shall apply to all personnel actions including, but not limited to, recruitment, hiring, upgrading, promotion, demotion, layoff, or termination.

Other Duties

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities and activities may change at any time with or without notice.