Administrative Assistant

Ultimate Staffing Services; Hudson (NH); On-site; USD 50,000 - 52,000; Full time

Job summary

Ultimate Staffing Services is recruiting an Administrative Assistant for our client in Hudson, NH. The role supports project administration, order processing, customer communications, and general office operations in a fast-paced environment.

The ideal candidate will have 1+ year of admin experience, strong communication skills, and proficiency with Microsoft Office; Salesforce experience is a plus. This is an onsite, Monday–Friday role with standard daytime hours.

Qualifications

• High School Diploma or equivalent required.
• 1+ year of administrative or office experience.
• Strong attention to detail and organizational skills.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Experience with Salesforce or other CRM preferred.

Responsibilities

• Prepare proposals, bid documents, and project-related correspondence.
• Review and process purchase orders and customer requirements.
• Enter and maintain project, order, and customer information in company systems.
• Prepare submittal packages, work orders, and project documentation.
• Communicate with customers regarding orders, project status, and inquiries.
• Maintain accurate records and assist with data entry and reporting.
• Handle walk-in orders and provide general administrative support.
• Sort and distribute mail.
• Provide backup reception coverage as needed.

Skills

Attention to detail

Organizational skills

Verbal & written communication

Education

High School Diploma or equivalent

Tools

Salesforce

Microsoft Office

Job description

Administrative Assistant

Location: Hudson, NH (Onsite)

Schedule: Monday-Friday, 8:00 AM - 5:00 PM

Pay Rate: $24.00-$25.00/hour (based on experience)

Position Summary

Our client in Hudson, NH is seeking a detail-oriented Administrative Assistant to support project administration, order processing, customer communications, and general office operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and has strong organizational and data entry skills.

Responsibilities

• Prepare proposals, bid documents, and project-related correspondence
• Review and process purchase orders and customer requirements
• Enter and maintain project, order, and customer information in company systems
• Prepare submittal packages, work orders, and project documentation
• Communicate with customers regarding orders, project status, and inquiries
• Maintain accurate records and assist with data entry and reporting
• Handle walk-in orders and provide general administrative support
• Sort and distribute mail
• Provide backup reception coverage as needed

Qualifications

• High School Diploma or equivalent required
• 1+ year of administrative or office experience
• Strong attention to detail and organizational skills
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office (Excel, Word, Outlook)
• Experience with Salesforce or other CRM systems preferred
• Ability to manage multiple priorities and meet deadlines

Preferred Experience

• Construction, manufacturing, engineering, or project-based environment
• Reviewing digital construction plans or blueprints
• ERP systems and order entry software

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.