Administrative Assistant

Matrix-Medical-Management; Houston (TX); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical plans

Vision plans

Employee assistance program

Disability insurance

401(k)

PTO + Holidays

Job summary

Matrix Medical Management is seeking a full-time Administrative Assistant to support the executive leadership team, ensuring efficient office operations and handling confidential material. The role requires strong organization, communication skills, and the ability to work independently as well as in a team.

Responsibilities include coordinating activities, welcoming staff, managing calendars, processing memos and reports, maintaining filing systems, and distributing mail.

Qualifications

• High School Diploma or GED required.
• Two years of experience in an administrative role.
• Valid Texas Driver’s License.
• Proficient with MS Office (Outlook, Word, Excel) and strong keyboarding skills.

Responsibilities

• Coordinate department activities and events for executives.
• Assist with onboarding new staff and ensure they are positioned in the office.
• Answer calls and emails; redirect inquiries to appropriate departments when needed.
• Provide information by answering questions and requests; support visitors.

Skills

MS Outlook

MS Word

MS Excel

Attention to detail

Verbal and written communication

Organization skills

Independent and team work

Education

High School Diploma or GED

Job description

Matrix Medical Management is looking for a full-time Administrative Assistant to join our team!

SUMMARY:

The Administrative Assistant is responsible for providing administrative support to the executive leadership team through a variety of tasks related to organization and communication. This position ensures efficient operation of the office, managing confidential and time sensitive material.

ESSENTIAL FUNCTIONS:

• Coordinate department activities and events to support executive leadership team.
• Assist with welcoming new staff and ensure they are situated at the office.
• Answer department calls, inquiries via email and redirect to appropriate department when necessary.
• Provide information by answering questions and requests.
• Provide general support to visitors.
• Organize and schedule meetings and appointments for the executive department.
• Produce and distribute correspondence memos, letters, faxes, and forms.
• Assist in the preparation of reports and distribution.
• Develop and maintain a computer and manual filing systems.
• Ensure administrative duties such as filing, typing, copying, binding, scanning etc. are accurate and timely.
• Document accurate minutes of meetings.
• Receive, sort, and distribute the mail received for the executive and accounting department.
• Maintain employees’ anniversary dates and birthday celebrations.
• Orders and maintains office supplies.
• Develop and update administrative systems to make them more efficient.
• Performs other related duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong computer knowledge including proficiency with MS Outlook, Word, and Excel
• Strong attention to detail
• Excellent verbal and written communication skills
• Task-oriented and organizational skills; ability to complete tasks timely
• Detail-oriented focus; being careful about detail and thorough in completing work tasks
• Ability to work independently and as a team
• Knowledge of variety of the field's concepts, practices, and procedures
• Ability to effectively communicate via phone and email
• Ability to ensure all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner

EDUCATION AND EXPERIENCE:

• High School Diploma or GED
• Two (2) years of experience in an administrative role
• Valid Texas Driver’s License

BENEFITS:

• 3 Medical Plans
• 2 Vision Plans
• Employee Assistance Program
• Short- and Long-Term Disability Insurance
• 401(k) with a 2-year vesting
• PTO + Holidays

At Matrix Medical Management, we specialize in delivering customized business solutions designed to enhance the efficiency, compliance, and financial success of medical practices across Texas. Our expertise allows healthcare providers to focus on what matters most, delivering high-quality patient care, while we handle the complexities of practice management.

Compensation to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.

Employment for this position is contingent upon the successful completion of a background check and drug screening.