Administrative Assistant

Lancesoft; Houston (TX); On-site; USD 28,000 - 34,000; Full time

Job summary

Lancesoft in Houston, TX is seeking an Administrative Assistant for an 8+ month onsite role. You will perform administrative tasks, manage documentation, and support day-to-day manufacturing site operations.

Responsibilities include data entry for process orders, maintaining records, and coordinating with internal teams. SAP S/4HANA knowledge is a plus.

Strong attention to detail and communication skills are essential in this fast-paced environment.

Qualifications

• Strong attention to detail and accuracy.
• Excellent written and verbal communication.
• Ability to manage multiple tasks in a fast-paced environment.
• Proficient in basic office software and data entry.

Responsibilities

• Enter data and maintain documentation for production orders and batches.
• Generate reports and track production metrics.
• Coordinate with internal teams and manage scheduling tasks.
• Organize physical and digital filing of production documents.
• Provide general clerical support to warehouse management.

Skills

Data entry

Documentation

Communication

Attention to detail

Multi-tasking

Tools

SAP S4 HANA

Job description

Job Title: Administrative Assistant

Job Duration: 8+ months

Est. Pay Range: 20.00 –25.00/hr. USD

Work Type: Onsite

Overview/Responsibilities: The Production Clerk will be responsible for performing administrative tasks, managing documentation, entering data into electronic systems and supporting the day-to-day operations of the Manufacturing Site. This role requires strong attention to detail, excellent communication skills, SAP S4 HANA knowledge and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities:

• Data Entry and Documentation: Maintain accurate and up-to-date records of Process Orders, Box Counts, and production activities. Process order counts, open order tracking, product labeling accuracy and other relevant production documentation. Ensure all orders are recorded and closed out in the production management system (PMS).
• Production Management Support: Assist in reconciliation and reporting of batches. Generate reports, identify discrepancies, and assist with batch ticket creation and closing.
• Communication and Coordination: Serve as a point of contact for internal teams, order status, and other inquiries. Assist in coordinating required documentation and pulling schedule board visual panels.
• File Management and Organization: Maintain organized physical and digital filing systems for all related production documents. Ensure compliance with company policies and procedures related to document storage and retrieval.
• General Office Support: Perform general clerical duties such as answering phones, emails, and scheduling meetings. Prepare reports, correspondence, and other documentation as required by the warehouse management team.