Administrative Assistant I

Warren CAT; Abilene (TX); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Life insurance

Comprehensive benefits package

Job summary

Warren CAT in Abilene, TX is seeking an Administrative Assistant I to handle scheduling, information for callers, and light clerical work.

You will read mail, draft routine correspondence, maintain files, screen calls, arrange travel, and prepare meetings. The role requires a high school diploma, strong MS Office skills, and the ability to work with minimal supervision.

Qualifications

• High school diploma or GED; or less than one year of related experience or training.
• Ability to read and interpret documents such as safety rules and operating manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees.
• Strong organizational skills and attention to detail.

Responsibilities

• Read and route incoming mail and attach files to correspondence to be answered by employer.
• Compose and type routine correspondence.
• Organize and maintain file system; file correspondence and other records.
• Answer and screens manager's telephone calls; arrange conference calls.
• Coordinate manager's schedule and make appointments.
• Greet scheduled visitors and directs to appropriate area or person.
• Arrange and coordinate travel schedules and reservations.
• Conduct research; compile and type statistical reports.
• Coordinate and arrange meetings; prepare agendas; reserve and prepare facilities; record and transcribe minutes of meetings.
• Make copies of correspondence or other printed materials.
• Prepare outgoing mail and correspondence, including e-mail and faxes.
• Order and maintains supplies; arrange for equipment maintenance.

Skills

Communication skills

Reading & interpreting documents

Written communication

Public speaking

Organizational skills

Education

High School Diploma or GED

Tools

MS Office Suite

Job description

Description

TEAM UP WITH US!

The Administrative Assistant I is responsible for scheduling appointments, providing information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties.

DO YOU HAVE WHAT IT TAKES?

WHAT YOU'LL DO:

• Read and route incoming mail. Locate and attach appropriate file to correspondence to be answered by employer.
• Compose and type routine correspondence.
• Organize and maintain file system; file correspondence and other records.
• Answer and screens manager's telephone calls; arrange conference calls.
• Coordinate manager's schedule and make appointments.
• Greet scheduled visitors and directs to appropriate area or person.
• Arrange and coordinate travel schedules and reservations.
• Conduct research; compile and type statistical reports.
• Coordinate and arrange meetings; prepare agendas; reserve and prepare facilities; record and transcribe minutes of meetings.
• Make copies of correspondence or other printed materials.
• Prepare outgoing mail and correspondence, including e-mail and faxes.
• Order and maintains supplies; arrange for equipment maintenance.

WHAT YOU'LL NEED:

• High school diploma or general education degree (GED); or less than one year of related experience and/or training; or an equivalent combination of education and experience.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of organization.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Knowledge of MS Office Suite software.

WHY WORK WITH US?

• We like to take care of business and have fun doing it!
• We offer health, dental, vision, life, and more as a comprehensive benefits package.
• Don't you want to work with awesome people?

IMPORTANT INFORMATION:

While performing the duties of this job, the employee is regularly required to sit, talk or hear. The employee is occasionally required to stand and walk.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Required travel up to 10%.

This position is not considered a safety sensitive position.

The Job description is subject to change by the employer as the needs of the employer and requirements of the job change.

EEO/AA

Qualifications

Education

Preferred

GED or better in General Studies.

High School or better in General Studies.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.