Administrative Assistant

Talentify; Hazelwood (MO); On-site; USD 25,000 - 30,000; Full time

Job summary

Roto-Rooter’s Hazelwood, MO branch is hiring an Administrative Assistant to ensure smooth and accurate office operations and provide administrative support to the management team. The hourly rate for this position is $18.00-$22.00 depending on experience.

The role requires accounts receivable experience, strong organizational skills, and proficiency with Microsoft Office and AS400. You will thrive in a fast-paced, team-oriented environment, handling payroll-related tasks and confidential

Qualifications

• Experience in accounts receivable preferred.
• Proven ability to thrive in fast-paced environments.
• Strong teamwork and multitasking abilities.
• Proficient in Microsoft Office (Word, Excel).
• Detail-oriented with good follow-up skills.

Responsibilities

• Process and file signed time records for hourly and commissioned employees.
• May compute payroll for office staff and forward to home office payroll.
• Reconcile technician credit card reports and company statements.
• Contact current and delinquent A/R accounts to confirm invoices and collect balances.
• Prepare correspondence and inter-office memos between customers, management, and staff.
• Order and maintain branch office supplies.

Skills

Accounts receivable

Multitasking

Organizational skills

Microsoft Office

AS400

Team player

Attention to detail

Tools

AS400

Job description

Overview

Administrative Assistant

Because we are expanding rapidly through acquisitions and internal growth, we have an excellent opportunity available for an Administrative Assistant at our St. Louis branch located in Hazelwood, MO. The primary role of the Branch Administrative Assistant is to ensure smooth and accurate completion of office operations and act as administrative support to the management team. The hourly rate for this position is $18.00-$22.00 depending on experience. We are hiring immediately!

Founded in 1935, Roto-Rooter is North America's largest plumbing, drain cleaning, and water cleanup services provider. Roto-Rooter operates businesses in over 100 company-owned branches, independent contractor territories, and approximately 400 independent franchise operations, serving approximately 90% of the U.S. population and parts of Canada.

If job security, top pay, excellent benefits, and career advancement representing a well-known national brand are what you're looking for, Roto-Rooter is the company for you. We take a lot of pride in being a great place to work, providing excellent pay and top benefits.

Responsibilities

The primary role of the Branch Administrative Assistant is to ensure smooth and accurate completion of office operations and act as administrative support to the management team.

• Communicates benefit information to employees.
• Interfaces with appropriate Home Office personnel to answer general employee questions.
• Collects and files signed time records for hourly and commissioned employees.
• May compute payroll for office staff and forwards it to home office payroll representative.
• Works with payroll representative to resolve any payroll discrepancies.
• Handles customer's confidential payment information.
• Balances services technicians turn-in paperwork against computer reports and completes reconciliation reports of technician credit cards according to company policy.
• May call all current A/R accounts to confirm receipt of the correct invoice. Also may call all delinquent accounts to collect past due balances.
• Prepares correspondence and inter-office memos as needed for communication between customers, management, office staff, and technicians.
• Orders and maintains office supplies for the branch.

Requirements

• Demonstrated prior experience in accounts receivable accounting is highly preferred for this role.
• Proven ability to thrive in a fast-paced environment.
• A suitable candidate must work well within a team, be able to multitask and prioritize multiple assignments and deadlines, and have excellent organizational skills.
• A working knowledge of various common software programs such as Microsoft Office (Word, Excel). AS400 knowledge is preferred.
• Self-starter who is organized, thorough with attention to detail & follow-up skills.
• Highly motivated, detail oriented, able to work independently

Benefits

At Roto-Rooter we believe our greatest investment is in our employees. We prioritize the health and well-being of our team and their families. That’s why we offer an extensive employee benefit package including:

• Medical insurance with a Prescription Drug Card
• Accident and Critical Illness Insurance
• Dental Insurance
• Vision Insurance
• Paid Vacation
• Paid Training
• Life Insurance
• Matching 401K Retirement Savings Plan
• Tuition Reimbursement
• Profit Sharing

Roto-Rooter offers excellent career paths for military veterans and personnel transitioning to civilian professions. Throughout our 86 years in business, we've found that military training and structure are a great fit at our company.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender, age, national origin, veteran status, military status, disability, gender identity, sexual orientation, genetic information, or any other characteristic protected by law.