Administrative Assistant

Talentify; Sacramento (CA); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid Vacation

Paid Training

Life Insurance

401K Retirement Savings Plan

Tuition Reimbursement

Profit Sharing

Job summary

Roto-Rooter in Sacramento is seeking an Administrative Assistant with a billing and accounts receivable background to support the management team and streamline office operations.

The role emphasizes accurate invoicing, financial data handling, and strong customer service. A fast-paced environment requires multitasking, teamwork, and attention to detail for success.

Qualifications

• Experience in accounts receivable accounting preferred.
• Ability to multitask, prioritize deadlines, and work in a fast-paced environment.
• Strong organization and attention to detail; self-starter.

Responsibilities

• Ensure smooth and accurate completion of office operations and act as administrative support to the management team.
• Balances appropriate financial data and completes sales audit paperwork.
• Provide excellent customer service for our clients to maintain our exceptional service reputation.
• Assist with monthly invoicing of clients (accounts receivable): Mail and email invoices each month.
• Support various departments with administrative tasks as needed, demonstrating flexibility and teamwork.
• May compute payroll for office staff and forward it to corporate payroll representative.
• Prepares correspondence and inter-office memos as needed for communication between customers, management, office staff, and technicians.
• Orders and maintains office supplies for the branch.

Skills

Accounts receivable

Billing

Multitasking

Organization

Tools

Microsoft Office

AS400

Job description

Overview

Administrative Assistant

Founded in 1935, Roto-Rooter is North America's largest plumbing, drain cleaning, and water cleanup services provider. Roto-Rooter operates businesses in over 100 company-owned branches, independent contractor territories, and approximately 400 independent franchise operations, serving approximately 90% of the U.S. population and parts of Canada.

If job security, top pay, excellent benefits, and career advancement representing a well-known national brand are what you're looking for, Roto-Rooter is the company for you. We take a lot of pride in being a great place to work, providing excellent pay and top benefits.

Because we are expanding rapidly through acquisitions and internal growth, we have an excellent opportunity available for an Administrative Assistant at our Sacramento branch. This candidate should have a billing specialist background and accounting, accounts receivable, and collections experience.

The pay range for this position is $22.00-$25.00, depending on experience.

Responsibilities

• Ensure smooth and accurate completion of office operations and act as administrative support to the management team
• Balances appropriate financial data and completes sales audit paperwork.
• Provide excellent customer service for our clients to maintain our exceptional service reputation
• Assist with monthly invoicing of clients (accounts receivable): Mail and email invoices each month.
• Support various departments with administrative tasks as needed, demonstrating flexibility and teamwork
• May compute payroll for office staff and forward it to corporate payroll representative. Works with payroll representative to resolve any payroll discrepancies.
• Prepares correspondence and inter-office memos as needed for communication between customers, management, office staff, and technicians.
• Orders and maintains office supplies for the branch.

Requirements

• Demonstrated prior experience in accounts receivable accounting is highly preferred for this role.
• Proven ability to thrive in a fast-paced environment.
• A suitable candidate must work well within a team, be able to multitask and prioritize multiple assignments and deadlines, and have excellent organizational skills.
• A working knowledge of various common software programs such as Microsoft Office (Word, Excel). AS400 knowledge is preferred.
• Self-starter who is organized, thorough with attention to detail & follow-up skills.
• Highly motivated, detail oriented, able to work independently

Benefits

At Roto-Rooter we believe our greatest investment is in our employees. We prioritize the health and well-being of our team and their families. That’s why we offer an extensive employee benefit package including:

• Medical insurance with a Prescription Drug Card
• Accident and Critical Illness Insurance
• Dental Insurance
• Vision Insurance
• Paid Vacation
• Paid Training
• Life Insurance
• Matching 401K Retirement Savings Plan
• Tuition Reimbursement
• Profit Sharing

Roto-Rooter offers excellent career paths for military veterans and personnel transitioning to civilian professions. Throughout our 86 years in business, we've found that military training and structure are a great fit at our company.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender, age, national origin, veteran status, military status, disability, gender identity, sexual orientation, genetic information, or any other characteristic protected by law.