Administrative Assistant

GGP Services Inc.; Town Center (TX); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Competitive compensation

Medical, Dental and Vision starting 1

401(k) matching on Day 1

Career development programs

Charitable donation matching

Generous paid time off

Job summary

Brookfield Asset Management Inc. is hiring an Administrative Assistant to support mall management teams at The Woodlands Mall. You will handle general office tasks, coordinate communications, and assist with events and reporting.

Ideal candidates are highly organized, proficient in Microsoft Office, and possess strong written and verbal communication skills. This role offers growth through exposure to multiple departments including Accounting and Marketing, with competitive benefits.

Qualifications

• High School Diploma or GED required.
• 2 years of administrative experience.
• Proficiency in Microsoft Office including Outlook.
• Highly organized and project oriented.
• Excellent business writing and verbal communication skills.
• Quick learner, self-starter and helps others achieve results.

Responsibilities

• Supports day-to-day mall management operations, including general office tasks and file organization.
• Serves as initial contact for inquiries from customers, vendors, merchants, and tenants while delivering high levels of service.
• Creates spreadsheet trackers, coordinates activities, and handles confidential information.
• Schedules meetings and coordinates notes and handouts for meetings.
• Assists in implementing property activities and events.
• Maintains mass written communications to retailers as directed.
• Collaborates with Mall Management and may support Accounting, Marketing, and other departments.

Skills

Office suite

Communication

Organization

Written communication

Quick learner

Customer service

Education

High School Diploma or GED

Tools

Microsoft Outlook

Microsoft Excel

Job description

Location

The Woodlands Mall - 1201 Lake Woodlands Drive, Suite 700. Business Headquartered in Chicago, IL, GGP is a leading retail real estate company with a portfolio of 95+ high-performing retail assets, encompassing over 95 million square feet of space across the United States. As an owner-operator, we’re committed to creating vibrant destinations that bring people and brands together. With a team of 1,200+ employees and a legacy of leadership in retail real estate, we’re shaping the future of the industry by delivering exceptional value to our partners and the communities we serve.

Job Description

Position Summary The Administrative Assistant provides general administrative support to the mall management team.

Responsibilities

• Supports the day-to-day management of the mall including general office work such as file organization, fulfilling written requests, answering phones, greeting guests, word processing, distributing mail, purchasing and replenishing supplies
• Serves as initial point of contact for customer, vendor, merchant and tenant inquiries, requests and complaints while exhibiting a high level of customer service
• Performs high-level administrative work, such as creating spreadsheet tracker reports, organizing, scheduling, coordinating, compiling and analyzing confidential business information
• Schedules meetings/conference calls and appointments, coordinates food and handouts for meetings, as needed
• Assists in implementing property activities and events
• Prepares, maintains, and distributes mass written communication to retailers as directed
• Supports and collaborates with the Mall Management team and may also provide administrative support to other departments including but not limited to Accounting, Specialty Leasing, and Marketing
• Establishes and maintains effective business relationships
• May direct or coordinate services such as repair & maintenance with in-house facility technicians, or third-party vendors
• May manage and collect current Certificates of Insurance for Tenants and/or third-party vendors
• May operate as mall management office support person for localized computer software/hardware
• Other duties as assigned

Qualifications

• High School Diploma or GED required
• 2 years of experience in an administrative support role
• Proficiency in Microsoft Office including Outlook
• Highly organized and project oriented
• Excellent business writing and verbal communication skills
• Quick learner, self-starter and helps others achieve results

Core Competencies

• Nimble Learning
• Collaborates
• Drives Results
• Customer Focus

Physical Demands

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to do the following: The employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to stand, walk, and reach with hands and arms. The employee occasionally required to stoop, kneel, crouch, or crawl. The employee may frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The noise level in this work environment is usually moderate.

Benefits

• Competitive compensation
• Medical, Dental and Vision beginning day 1
• 401(k) Company matching 401(k) Vests on Day 1
• Career development programs
• Charitable donation matching
• Generous paid time off (i.e., vacation, personal holidays, paid sick time)
• Paid Volunteer Hours
• Paid Parental Leave
• Family planning assistance including IVF, surrogacy, and adoption options
• Wellness and mental health resources
• Pet insurance offering
• Childcare Assistance
• Commuter benefits

Culture and Values

A culture based on our values of Act with Integrity, Build Mutual Trust, Take Initiative, and Win Together

We are proud to create a diverse environment and are proud to be an equal opportunity employer.

About Us

The Brookfield Real Estate ecosystem spans the globe through multiple operating companies, all united by our core values. We cover every facet of real estate—from offices and retail spaces to logistics centers, residential homes, and hotels. Across thousands of properties worldwide, we combine world-class expertise with deep local insights to drive exceptional value. Together, we transform neighborhoods and build lasting communities that stand the test of time. By leveraging the global scale of our operating companies and fostering trusted local partnerships, we collaborate seamlessly to support our communities and achieve shared success.