Administrative Assistant

Genesis Systems, Inc.; Harrisburg (Dauphin County); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health care plans

Company-paid coverage

Dental & Vision coverage

401K

Life and disability insurance

Generous PTO

All standard Holidays

Job summary

Genesis Systems, Inc. in Harrisburg, PA is seeking an Administrative Assistant to support calendars, prepare reports, take notes during calls, and help with documentation.

The role requires strong organizational skills, proficiency in Word/Excel/Outlook/PowerPoint, and the ability to work both independently and as part of a team. An associate degree or relevant experience is preferred, and confidentiality is essential.

Qualifications

• Associate’s degree or relevant administrative experience preferred.
• Proficiency in Microsoft Office products, including Word, Excel, Outlook, PowerPoint, and Teams
• Experience creating flowcharts in Visio, Drawio, or other similar applications is a plus
• Technical software knowledge is a plus.
• Excellent oral and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to work independently and as part of a team.
• Ability to prioritize tasks and manage multiple responsibilities.
• Ability to learn quickly and adapt to new procedures or systems.
• Professional and courteous phone and email etiquette.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Reliable attendance and punctuality.
• Ability to meet deadlines and follow instructions.
• Experience with filing, data entry, scheduling, document preparation, and general office support preferred.
• A valid driver’s license.

Responsibilities

• Assist with the organization of calendars/due dates for projects/documentation to keep tasks/staff on track
• Assist in preparation/editing of reports and other documentation such as requests for proposals
• Sitting in on calls/meetings to ensure all notes are captured
• Helping to document estimates/change orders and get levels of effort
• Create/modify flowcharts to document processes
• Assist with gathering SOC II Type 2 Audit evidence
• Online information research
• Assisting other office staff as needed
• Other office administrative tasks as needed

Skills

MS Office

Flowchart creation

Communication

Organizational skills

Independent & team work

Task prioritization

Learning agility

Phone & email etiquette

Confidentiality

Meeting deadlines

Filing & data entry

Driver's license

Education

Associate’s degree

Tools

Visio

Drawio

Job description

Genesis Systems, Inc. (a software development company) and other related entities have an opening for an Administrative Assistant.

Genesis is the nation’s largest developer of State and Federal Vital Records systems, with integrated medical software, and ancillary modules, features and components. Genesis, through associated entities, also offers public accounting services, hosting services, certificate ordering services, equipment rental, etc.

The Qualified Candidate Must Be/have

• Associate’s degree or relevant administrative experience preferred.
• Proficiency in Microsoft Office products, including Word, Excel, Outlook, PowerPoint, and Teams
• Experience creating flowcharts in Visio, Drawio, or other similar applications is a plus
• Technical software knowledge is a plus.
• Excellent oral and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to work independently and as part of a team.
• Ability to prioritize tasks and manage multiple responsibilities.
• Ability to learn quickly and adapt to new procedures or systems.
• Professional and courteous phone and email etiquette.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Reliable attendance and punctuality.
• Ability to meet deadlines and follow instructions.
• Experience with filing, data entry, scheduling, document preparation, and general office support preferred.
• A valid driver’s license.

The Position Involves But Is Not Limited To

• Assist with the organization of calendars/due dates for projects/documentation to keep tasks/staff on track
• Assist in preparation/editing of reports and other documentation such as requests for proposals
• Sitting in on calls/meetings to ensure all notes are captured
• Helping to document estimates/change orders and get levels of effort
• Create/modify flowcharts to document processes
• Assist with gathering SOC II Type 2 Audit evidence
• Online information research
• Assisting other office staff as needed
• Other office administrative tasks as needed

Benefits Include

• Salary/compensation is commensurate with experience and qualifications
• Employee choice of Health Care plans
• ALL COMPANY PLANS ARE PAID FOR EMPLOYEE COVERAGE

NO PAYROLL DEDUCTION FOR EMPLOYEE!

• Blue Cross low deductible plan-- w/$500 individual deductible

OR

• Blue Cross higher deductible plan w/HSA
• Company paid Dental & Vision coverage
• Family plans available with employee payroll deduction
• 401K
• Life and disability insurance
• Generous PTO
• All standard Holidays
• Tremendous Opportunity
• A professionally challenging, but Fun environment

Our privacy policy: Your resume and information will be kept completely confidential.

Genesis Systems, Inc. and related entities are Equal Opportunity Employers.