Administrative Assistant

CFS; Grand Rapids (MI); On-site; USD 40,000 - 50,000; Full time

Job summary

CFS is seeking an Administrative Assistant for its Grand Rapids, MI site. The role supports front-desk activities, HR and administrative communications, and data entry while maintaining strict confidentiality.

The position is fully onsite, 35 hours per week from Monday to Friday, with a 30-minute lunch and standard business hours. Attention to detail and strong organizational skills are essential, along with proficiency in Microsoft Outlook, Word, and Excel.

Qualifications

• Professional, clear, and confident phone communication.
• Experience handling confidential administrative information.
• Strong customer service and interpersonal skills.
• Excellent organizational skills with attention to detail.
• Ability to maintain accurate filing systems and records.
• Proficiency with Outlook, Word, and Excel.

Responsibilities

• Serve as the first point of contact for visitors and employees at the front desk.
• Answer and direct incoming HR and administrative phone calls.
• Perform data entry and maintain accurate employee and department records.
• Organize, file, and maintain confidential documentation.
• Assist with administrative projects and general office support as needed.
• Ensure information is handled with a high level of confidentiality and professionalism.

Skills

Phone communication

Confidential information handling

Customer service

Organization

Filing systems

Microsoft Office (Outlook, Word, Excel

Tools

Microsoft Office

Job description

$40,000 - $50,000

35 hours/week | Monday-Friday | 9:00 AM - 4:30 PM (30-minute lunch)

Fully Onsite

Grand Rapids, MI

About The Company

Our client is a growing manufacturing organization that plays an essential role in products used by households across the country. The company is known for providing employees with opportunities for growth, mentorship, and career development. Leadership is highly supportive, creating an environment where employees are valued, respected, and given the tools to succeed. Employees enjoy a business casual environment with a relaxed, approachable leadership team and a strong sense of community.

Responsibilities

• Serve as the first point of contact for visitors and employees at the front desk
• Answer and direct incoming HR and administrative phone calls
• Perform data entry and maintain accurate employee and department records
• Organize, file, and maintain confidential documentation
• Assist with administrative projects and general office support as needed
• Ensure information is handled with a high level of confidentiality and professionalism

Qualifications

Required

• Professional, clear, and confident phone communication skills
• Previous experience handling confidential administrative information
• Strong customer service and interpersonal skills
• Excellent organizational skills and attention to detail
• Ability to accurately maintain filing systems and records
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel

Preferred

• Previous HR or human resources support experience
• Bilingual communication skills
• Experience in a manufacturing environment
• Familiarity with ADP or other HR/payroll systems

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