Administrative Assistant

Doozy Solutions; Golden (CO); On-site; USD 39,000 - 45,000; Part time

Job summary

Doozy Solutions is seeking a resourceful Administrative Assistant to help keep our Golden office running smoothly. This hands-on role covers office coordination, light bookkeeping, client billing communications, and expense support, reporting to the Controller.

We prefer candidates with accounting or bookkeeping experience. The position offers a flexible, part-time schedule (~20 hours per week) and a chance to contribute across office operations and finance support.

Qualifications

• 3+ years in administrative, office management, bookkeeping, or accounting-support roles
• Comfort with light bookkeeping and expense-management tools such as Expensify
• Highly organized and able to manage varied responsibilities with minimal oversight
• Strong written and verbal communication with clients, vendors, and colleagues
• Discretion handling confidential and financial information
• Proficiency with Google Workspace or Microsoft Office; Expensify a plus

Responsibilities

• Serve as primary contact for office vendors and manage relationships
• Keep common areas organized and well-stocked
• Manage office communications by answering calls, emails, and greeting visitors
• Coordinate office logistics including scheduling and room setup
• Document and maintain SOPs for recurring processes
• Support day‑to‑day operational needs and help close gaps
• Assist with onboarding logistics for new hires
• Maintain organized filing systems (digital and physical)
• Handle client billing communications and expense questions
• Assist employees with Expensify submissions and related questions
• Field questions regarding expense, office, and administrative policies

Skills

Administrative experience

Bookkeeping

Organizational skills

Communication

Confidentiality

Office software

Tools

Expensify

Google Workspace

MS Office

Job description

Doozy is an industry disruptor, delivering software solutions built on the NetSuite platform that are hyper-focused in the industries the products serve.

Crafted ERP is a solution we are proud of, created by a team who loves working together. Combining the leading ERP platform, NetSuite, with our passion for helping others, our experience, and industry expertise in craft beverage, Crafted ERP delivers a world-class solution that will redefine how beverage companies do business. We seek out the best, and appreciate hard work as a good sense of humor.

Our Purpose: To power the future of beverage.

Our Strategic Anchors:

Our Values: We are creators supporting creators.

We are dedicated to our team, customers and company and show up every day ready to try - and ready to learn.

R - Responsive:

We respect and respond to the needs of our colleagues, customers and communities.

We enjoy our work and greet challenges, customers and each other with a smile.

A - Accountable:

We take responsibility for our words, our actions and our impact on each other and the communities we serve.

We are always ready to improve, and we never give up on ourselves, our work or each other. Grit is our middle name.

E - Exceptional:

We are unique. We are ready to serve. We are Doozy.

Job Summary

Doozy Solutions is looking for a resourceful, detail-oriented Administrative Assistant to help keep our Golden office running smoothly. This hands‑on, generalist role is ideal for someone who enjoys variety and can move comfortably between office coordination, operational support, light bookkeeping, client billing communication, and employee expense support. Reporting to the Controller, this person will help keep day‑to‑day operations organized so the broader team can stay focused on serving clients.

We are especially interested in candidates with an accounting or bookkeeping background. The role offers a flexible, part‑time schedule and is a great fit for someone seeking meaningful, varied work without a full‑time commitment.

Responsibilities

• Serve as the primary point of contact for office vendors, including supplies, equipment, cleaning, and maintenance; place orders, track deliveries, and manage vendor relationships.
• Keep common areas, supply closets, and shared spaces organized, stocked, and presentable.
• Manage office communications by answering calls and emails, greeting visitors, and routing mail and packages.
• Coordinate office logistics, including scheduling, meeting and room setup, and light event planning for team lunches, holiday gatherings, and similar activities.
• Document and maintain Standard Operating Procedures (SOPs) for recurring office and administrative processes.
• Support day‑to‑day operational needs that do not have a clear owner and help close gaps as they arise.
• Assist with onboarding logistics for new hires, including paperwork, equipment setup, and first‑day coordination.
• Maintain organized digital and physical filing systems for company records.
• Serve as a point of contact for client communication regarding billing and accounting‑related questions.
• Handle light bookkeeping tasks and day‑to‑day expense tracking.
• Assist employees with Expensify submissions and troubleshoot related questions.
• Field and answer general questions regarding expense, office, and administrative policies.

Qualifications

• 3+ years of experience in an administrative, office management, bookkeeping, or accounting‑support role.
• Comfort with light bookkeeping and expense‑management tools such as Expensify; prior accounting experience is strongly preferred.
• Highly organized, self‑directed, and comfortable managing varied responsibilities with minimal oversight.
• Strong written and verbal communication skills, with a professional and personable approach to clients, vendors, visitors, and colleagues.
• Demonstrated discretion and trustworthiness when handling confidential and financial information.
• Proficiency with common office and expense‑management tools, including Google Workspace or Microsoft Office; experience with Expensify or a similar platform is a plus.
• Based in or near Golden, Colorado, with the ability to work on‑site.
• Experience building or improving SOPs and administrative processes is preferred.
• Experience supporting a small business or professional‑services office is preferred.
• Flexible part‑time schedule of approximately 20 hours per week.
• Meaningful, varied work with visibility across office operations, finance support, and employee experience.
• Collaborative environment with a team that values hard work, accountability, and a good sense of humor.
• Compensation of $28-$33 per hour, depending on experience.

Position Type: Part Time - approximately 20 hours per week