Administrative Assistant

American-Leadership-Academy; Gilbert (AZ); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Health benefits

Paid time off

401k plan

Job summary

American Leadership Academy has an opening for an Administrative Assistant at the Gilbert Elementary campus for the 2026-2027 academic year. Candidates must hold or obtain an AZ IVP Fingerprint Clearance Card.

The role involves calendar management, communications, event planning, front office and health office support, and LMS data entry to support staff and students. Strong organizational skills are essential.

Qualifications

• High School Diploma or equivalent.
• Valid AZ IVP Fingerprint Clearance Card.
• Experience with office software and LMS is a plus.

Responsibilities

• Maintain campus administration calendar and schedule appointments and events.
• Draft and distribute internal and external communications.
• Assist with front office duties and health office back-up as needed.
• Plan and coordinate school events and activities; manage logistics.
• Manage office supplies and inventory; ensure smooth operations.
• Distribute curriculum and textbooks; maintain inventory using 5S system.
• Support data entry into the LMS and track staff professional development.

Skills

Passion for education

Planning & organization

Customer service

Strong communication

Multitasking

Attention to detail

Education

High School Diploma

AZ IVP Fingerprint Clearance Card

Tools

Office software

LMS familiarity

Job description

Charter One works with schools across the country to provide all-inclusive education management services. At Charter One we pride ourselves on our thorough knowledge of charter school operations, academics, finance, human resources, information technology, marketing, and more. We handle the day-to-day work so that client school boards can focus on governance and policy issues to be sure that the vision and mission of the school are being carried out properly.

American Leadership Academy is now accepting applications for an Administrative Assistant for the 2026-2027 academic school year for our Gilbert Elementary campus. Candidates must possess, or be willing to obtain, a valid Arizona IVP Fingerprint Clearance Card.

The Administrative Assistant will play a vital role in supporting the daily operations of the school. This position requires a proactive individual who can effectively manage various administrative tasks, maintain organized records, and provide exceptional support to students, staff, and parents. The ideal candidate will demonstrate strong communication skills, attention to detail, and a passion for education.

Responsibilities include but are not limited to:

• Maintaining the calendar for Campus Administration as director (or as needed); Organize and schedule appointments, meetings, and events for faculty and administration.
• Draft and distribute internal and external communications, including newsletters, bulletins, and announcements.
• Assists Campus Administration with tasks as assigned such as Front Office Morning Duty, Traffic Duty etc.
• Assist in planning and coordinating school events, meetings, and activities, including setting up venues and managing logistics.
• Collaborate with staff to support special programs and initiatives within the school.
• Manage office supplies inventory and place orders as needed to ensure the smooth operation of the office.
• As directed by Campus Administration, ensures that all curriculum and textbooks are distributed to classrooms appropriately and that inventory is maintained through the district 5S system.
• Assists with campus testing as directed (ex. Ensures teachers have appropriate materials, rosters etc.).
• Support campus administration in entering data into the Learning Management System (LMS) and tracking professional development activities for staff.
• Acts as front office and health office back-up as needed.
• Other duties as assigned.

Required Skills:

• A passion for education and working with students, staff, and families
• Excellent planning, time management, and organizational skills
• Exemplary customer service skills and a collaborative working style
• Strong communication skills, both oral and written
• Ability to manage multiple priorities
• High standards, attention to detail, confidentiality, and accuracy

Required Qualifications:

• High School Diploma or equivalent
• Valid AZ IVP Fingerprint Clearance Card

Preferred Skills:

• Associate’s degree in Office Administration or related field
• Familiarity with office equipment and software, including word processing, spreadsheets, and database management

American Leadership Academy offers a competitive salary that is individually determined based on education and experience. We offer health benefits, paid time off, and 401k investment options including employer contributions. Eligible employees may earn additional pay based on performance.

If you have any questions about the position, please send an email to [e-mail]