Staff Assistant

Louisville Metro Government; Kentucky; On-site; USD 32,000 - 45,000; Full time

Job summary

Louisville Metro Government is seeking an administrative support professional to provide essential office services within an assigned office. The role involves screening calls, scheduling, drafting and proofreading documents, and coordinating meetings and travel arrangements.

The position requires independent work methods under general supervision, with emphasis on accuracy, organization, and efficient information handling in a governmental environment.

Responsibilities

• Receives and screens telephone calls, guides callers to the appropriate staff in a timely and courteous fashion, effectively assist contacts requesting information.
• Coordinators and manages the calendars and keeps supervisor apprised of scheduled appointments and meetings.
• Receives, composes and/or reviews correspondence, presentations, reports, policies and procedures and other materials on general or technical subjects; edit and proofread for accuracy and completeness.
• Coordinates logistical details of meetings, seminars, and conferences to include attendees, registration, travel, and accommodations.
• Maintains various databases and filing systems.
• Performs related work as assigned.

Job description

Summary Objective

The purpose of this position is to provide administrative support services to assigned office.

This class works under general supervision, independently developing work methods and sequences.

ESSENTIAL FUNCTIONS

The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Receives and screens telephone calls, guides callers to the appropriate staff in a timely and courteous fashion, effectively assist contacts requesting information.
• Coordinates and manages the calendars and keeps supervisor apprised of scheduled appointments and meetings.
• Receives, composes and/or reviews correspondence, presentations, reports, policies and procedures and other materials on general or technical subjects; edit and proofread for accuracy and completeness.
• Coordinates logistical details of meetings, seminars, and conferences to include attendees, registration, travel, and accommodations.
• Maintains various databases and filing systems.
• Performs related work as assigned.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

• None

OTHER MINIMUM REQUIREMENTS

• None

PHYSICAL DEMANDS

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

• Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

UNAVOIDABLE HAZARDS (WORK ENVIRONMENT)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

• None.

AMERICANS WITH DISABILITIES ACT COMPLIANCE

Louisville Metro Government is an Equal Opportunity Employer. ADA requires the Louisville Metro Government to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

STANDARD CLAUSES

May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of Louisville Metro Government.

This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

ESSENTIAL SAFETY FUNCTIONS

It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses. Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed and employees are properly trained.