Administrative Assistant

Parsec Education Inc; Fresno (CA); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Unlimited PTO

401(k) with employer match

Life insurance

Bonus program

Downtown Fresno office

Job summary

Parsec Education is seeking an Administrative Assistant to support the HR Manager and Executive Coordinator, ensuring a welcoming, organized office and a positive employee experience in our Downtown Fresno office. The role covers office coordination, onboarding logistics, internal events, leadership scheduling, and potential recruiting coordination, with on-site, full-time, temporary hours and benefits.

You will handle communications, vendor coordination, supplies, and maintain discretion with

Qualifications

• AA degree or 2+ years in a similar role.
• Strong confidentiality and professional boundaries.
• Excellent communication, organization, and time management.
• Willingness to handle both creative projects and routine tasks.
• Ability to work onsite in Downtown Fresno for the duration.

Responsibilities

• Greet visitors and be the first point of contact for resources.
• Manage office communications, calls, and follow-up.
• Coordinate vendors, supplies, and meeting logistics.
• Support onboarding and new-hire logistics, space preparation.
• Assist with recruiting coordination and interview scheduling.
• Maintain a tidy, welcoming office environment and events.
• Protect confidential information and budget-conscious purchasing.

Skills

Communication

Organization

Time management

Discretion

Customer service

Team collaboration

Education

AA degree or 2+ years experience

Tools

Google Workspace

Slack

Canva

Job description

Parsec Education is an innovative Education Technology and Consulting company working to transform K–12 education and improve student outcomes. Our mission is to modernize, evaluate, improve, and standardize the way schools view, interpret, and respond to data. Our vision is to make the world a better place to learn. We take our work seriously—and make room for fun along the way. Our core values are partner success, innovation, integrity, student-centered, and humor.

A great workplace experience starts with the little things: a warm welcome, a thoughtfully prepared meeting, a tidy shared space, and someone who gets the team excited for Waffle Wednesday. As our Administrative Assistant, you’ll help bring those moments to life, making employees and visitors feel welcomed, supported, and connected.

Reporting to the HR Manager and supporting the Executive Coordinator, you’ll help shape the day-to-day Parsecian experience through office coordination, onboarding logistics, internal events, leadership scheduling, and support. Depending on team needs, you may also assist with recruiting coordination and other HR projects—an opportunity to learn more about hiring and People Operations while contributing to a great employee experience.

This is an onsite, full-time, temporary, hourly position with benefits, providing coverage during a team member’s leave.

Responsibilities:

• Help make our office a welcoming, organized, and enjoyable place for employees, visitors, and partners.
• Be a friendly, professional first point of contact by greeting visitors, answering phones, and connecting people with the right resources.
• Manage the company’s administrative work cell phone, monitor calls and messages, route inquiries appropriately, and ensure timely follow-up.
• Keep day-to-day office operations running smoothly by managing supplies, coordinating vendors, ordering lunches, and responding to staff needs.
• Take a hands-on approach to keeping shared spaces tidy and ready for use, including light cleaning, picking up, restocking supplies, and setting up and cleaning up after meetings and events.
• Bring energy and creativity to employee activities, from Waffle Wednesday to team celebrations and recognition moments, helping everyone feel invited and excited to participate.
• Create clear, thoughtful, and engaging communications that keep employees informed and connected.
• Prepare materials and resources for presentations, meetings, and team initiatives.
• Help new hires feel welcome by coordinating onboarding logistics, preparing materials and workspaces, and supporting a smooth first-day experience.
• Assist with recruiting coordination and HR projects as needed, including scheduling interviews, preparing materials, and communicating with candidates.
• Protect confidential employee, candidate, and company information with professionalism, sound judgment, and discretion.
• Check company mailboxes daily to ensure timely delivery.
• Run errands and provide on-the-ground support as needed.
• Make thoughtful purchasing decisions, track expenses, and look for ways to create meaningful experiences while staying within budget.

Experience:

• Proficiency with Google Workspace, Slack, and Canva.
• A track record of handling sensitive information with integrity, discretion, and good judgment.
• Experience planning and coordinating events or company initiatives, with attention to logistics, budgets, and the participant experience.
• Experience in administrative support, office coordination, or a similar role that requires organization, follow-through, and thoughtful service.
• An ability to help people feel welcome and encourage participation in workplace activities.

Requirements:

• AA degree or a minimum of two years of experience in a similar role.
• A strong commitment to confidentiality and the ability to maintain professional boundaries while building positive working relationships.
• Strong communication, organization, and time-management skills.
• Initiative, adaptability, and a willingness to handle both creative projects and routine office tasks.
• Availability to work onsite in our Downtown Fresno office for the duration of the temporary assignment.
• Ability to lift and move items weighing up to 30 pounds and use stairs multiple times a day, with or without reasonable accommodation.

Benefits:

• Great medical, dental, and vision insurance options
• In addition to 14 observed holidays, team members have unlimited paid time off
• 401(k) plan with employer match
• Employer-paid life insurance
• Competitive bonus structure
• A collaborative office space in Downtown Fresno, with a team that makes room for connection, celebration, and humor