Administrative Assistant

Talentify; Camas (WA); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical/Vision/Prescription/Dental

Life and Disability Coverage

Paid Time Off

401k Plan

Education reimbursement

Costco membership

Job summary

At PLEXSYS, we provide innovative solutions and training to customers globally. We are looking for an Administrative Assistant to provide high-level support to C-suite executives by managing calendars, coordinating communication, and handling sensitive information.

The role requires strong organizational and time-management skills, proficiency in Microsoft Office tools, and a professional demeanor when interacting with stakeholders.

Qualifications

• 1-2 years proven work experience as an Administrative Assistant or similar role.
• Ability to travel both domestically and internationally.
• Completely trustworthy to protect and appropriately handle sensitive information.
• Ability to obtain and maintain a Top Secret security clearance.

Responsibilities

• Provide comprehensive administrative support to C-suite executives.
• Maintain clear, timely communication between executives and partners.
• Coordinate and organize executive meetings with agenda preparation.
• Monitor and manage executive email inboxes.
• Assist with document creation and editing for presentations.

Skills

Microsoft Office

Organizational skills

Communication skills

Interpersonal skills

Time-management

Education

Associate degree or higher in business administration

Tools

Teams

Sharepoint

Job description

At PLEXSYS, our teams design, build and deliver Live, Virtual, and Constructive (LVC) innovation and training solutions to customers around the world. With over 200 employees in seventeen states and four foreign countries, we contribute our success to enabling better training…everyday…across the globe.

As an employee of PLEXSYS, you’ll find a culture that empowers you to achieve your professional objectives, give your personal best, and work with other highly passionate individuals. Our core values of integrity, excellence, teamwork and agility drive our daily decisions, identify our focus areas, and inspire our organizational culture.

GENERAL DESCRIPTION

The Administrative Assistant provides high‑level administrative support to members of the C‑suite while reporting directly to the Senior Operations Coordinator. This role ensures smooth daily operations by managing executive calendars, preparing materials, coordinating communication, and handling sensitive information with professionalism and discretion. The ideal candidate is proactive, organized, and comfortable supporting multiple leaders with

varying needs.

DUTIES & RESPONSIBILITIES

With significant direction from the Senior Operations Coordinator, the Administrative Assistant will be responsible for the following tasks and functions:

• Provide comprehensive administrative support to C‑suite executives, including managing calendars, scheduling meetings, coordinating travel, and completing expense reports.
• Maintain clear, timely communication between executives, internal teams, and external partners.
• Coordinate and organize executive meetings, including agenda preparation, note‑taking, and follow‑up actions as requested.
• Monitor and manage executive email inboxes, triaging messages, drafting responses, flagging priorities, and ensuring timely follow‑
• Work closely with the Senior Operations Coordinator to align priorities, support operational initiatives, and ensure seamless workflow across departments.
• Assist with document creation, editing, and formatting for presentations, reports, and executive communications.
• Manage confidential and sensitive information with the highest level of discretion.
• Maintain and organize files and records to ensure accurate and accessible documentation.
• Support Operations events, executive off‑sites, special projects, and other duties as assigned.
• Serve as a professional, welcoming point of contact for internal and external stakeholders interacting with the C‑suite

REQUIRED QUALIFICATIONS

• 1-2 years proven work experience as an Administrative Assistant or similar role.
• Ability to travel both domestically and internationally.
• High proficiency with Microsoft Office tools including Teams and Sharepoint.
• Strong organizational and time‑management skills with the ability to prioritize effectively.
• Completely trustworthy to protect and appropriately handle sensitive information.
• Exceptional interpersonal and communications skills.
• Highly professional and friendly demeanor in collaborating with internal and external stakeholders.
• Ability to obtain and maintain a Top Secret security clearance.

PREFERRED QUALIFICATIONS

• Experience working in a fast‑paced corporate or operational environment.
• Experience coordinating multiple schedules for leadership or cross‑functional teams.
• Familiarity with project coordination or workflow management tools.
• Associate degree or higher in business administration or a related field.

PERKS

As a PLEXSYS employee, you can expect certain advantages; such as advancement based on performance, competitive wages, valuable benefits and a great working environment. Our team is committed to ensuring an environment that empowers individuals to realize their full potential by providing opportunities and necessary support to achieve personal and professional goals.

• Medical/Vision/Prescription/Dental Benefits
• Life, AD&D and Long Term Disability Coverage
• Paid Holidays, Military Leave, and Paid Time Off
• 401k Plan with eligibility from first day of employment
• Education reimbursement for job-related courses for full-time employees
• PriceClub/COSTCO/Sam's Club annual membership