Administrative Assistant

Thermal Process Holdings; Franklin (WI); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Short-Term Disability

Long-Term Disability

401k

Life Insurance

Voluntary Accident Insurance

Critical Illness Insurance

Hospital Indemnity

Paid Time Off

Paid Holidays

Weekly Pay

Job summary

Thermal Process Holdings in Wisconsin is seeking an Administrative Assistant to support plant operations and coordinate office procedures on a day-to-day basis.

The role requires strong organizational skills, effective communication, and the ability to manage multiple tasks in a fast-paced, in-person environment. A proactive, detail-oriented candidate will thrive in this position with standard full-time hours and competitive benefits.

Qualifications

• Proficiency in MS Office (Excel, Word, PowerPoint).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills. Ability to read and write in English
• Attention to detail and problem-solving skills.
• Ability to multitask and prioritize work.
• Interpersonal skills to interact effectively with all levels of staff and external contacts

Responsibilities

• Oversee and coordinate office administrative procedures and review, evaluate, and implement new procedures.
• Establish work priorities and ensure deadlines are met and procedures are followed.
• Manage office supplies inventory, anticipating needed supplies, placing, and expediting orders for supplies.
• Maintain a safe, secure, and pleasant work environment.
• Serve as the point of contact for internal and external clients.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.

Skills

MS Office

Organization

Time management

Written & verbal comms

English reading/writing

Attention to detail

Multitasking

Interpersonal skills

Tools

MS Office Suite

Job description

Position:

Administrative Assistan Reports To: Plant Manager

Shift:

Monday-Friday, Day Shift

Job Type:

Full-time

Location:

In person

Qualifications:

• Proficiency in MS Office (Excel, Word, PowerPoint).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills. Ability to read and write in English
• Attention to detail and problem-solving skills.
• Ability to multitask and prioritize work.
• Interpersonal skills to interact effectively with all levels of staff and external contacts

Duties:

• Oversee and coordinate office administrative procedures and review, evaluate, and implement new procedures.
• Establish work priorities and ensure deadlines are met and procedures are followed.
• Manage office supplies inventory, anticipating needed supplies, placing, and expediting orders for supplies.
• Maintain a safe, secure, and pleasant work environment.
• Serve as the point of contact for internal and external clients.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.

Preferred Qualifications:

• OSHA regulations and compliance
• ISO and/or Lean Six Sigma
• Minimum 1-3 years Clerical experience

Benefits:

• Medical, Dental, Vision, STD, LTD, 401k, Life and Voluntary Accident, Critical Illness and Hospital Indemnity
• PTO and Holiday
• Weekly Pay

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Applicants for this position must be currently legally authorized to work in the United States on a full-time basis. Thermal Process Holdings, Inc. will not sponsor applicants for this position for work visas.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.