Human Resources Assistant

HIPOWER SYSTEMS; Olathe (KS); On-site; USD 38,000 - 52,000; Full time

Job summary

HIPOWER SYSTEMS in the United States (Olathe, KS) is seeking an HR Assistant to support the HR Manager and department daily operations including recruitment, onboarding, and records management. The role requires bilingual English/Spanish communication and the ability to handle confidential information in a fast-paced environment.

Responsibilities include posting jobs, organizing resumes, scheduling interviews, coordinating onboarding, maintaining HR records, and assisting with payroll-related

Qualifications

• High school diploma or associate degree in HR or business administration.
• Minimum 1 year as HR Assistant.
• Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Bilingual in English and Spanish required; strong communication skills in both languages.

Responsibilities

• Provide clerical and administrative support to HR Manager and HR department operations.
• Post job openings, organize resumes, schedule candidate interviews.
• Coordinate HR onboarding and orientations; prepare new hire paperwork.
• Maintain HR records in physical or digital form.
• Track attendance, collect PTO/UPTO requests, and assist payroll processing.
• Assist with benefits enrollment and basic employee inquiries.
• Coordinate HR or safety trainings and other department trainings as required.
• Answer routine HR questions and refer complex issues to HR Manager.
• Maintain uniforms inventory & assist with company events.

Skills

Bilingual: English/Spanish

Communication skills

Multitasking

Confidentiality

Education

High School Diploma or Associate degree in HR or business administration

Tools

Microsoft Office

HRIS systems (Paylocity, ADP, Paycor, Kronos, QuickBooks)

Job description

Under the direction of the Human Resources Manager, the Human Resources Assistant will provide high-level clerical and administrative support to the Human Resources Manager and the Human Resources department's daily operations, such as, but not limited to: recruitment, employee records, onboarding, and company events organized by HR.

Essential Duties and Responsibilities:

• Recruitment Support: post job openings, organize resumes, and schedule candidate interviews
• Onboarding & Orientation: coordinate HR onboarding & orientations, prepare new hire paperwork, collect new hires' documents
• Records Administration: printing, copying, filing, storing, HR records in either physical or digital form
• Timekeeping: track attendance and attendance line, collect PTO/UPTO's requests and Missed Punches to properly send to Payroll for processing, collect any special pay or travel forms to send to Payroll for processing
• Benefits: assist the HR Manager with benefits enrollments and simple employee inquiries
• Training & Development: assist HR Manager in coordinating HR or safety trainings and/or other department trainings, if required
• Employee Communication: Answer basic daily personnel questions and direct complex issues to HR Manager
• Uniforms Inventory: maintain and coordinate employees' uniforms
• Company events: coordinate and assist HR Manager with company events, such as Birthdays, Anniversaries, Holidays, etc.
• Contribute to the continuous improvement of the Quality Management System
• Consistently follows and adheres to all safety and good manufacturing practices (GMP's).
• Other job HR related duties as assigned.

Competences, Skills, and Abilities:

• Education requirement: minimum of a High School Diploma or an Associate degree in HR or business administration.
• HR experience requirement: minimum of one (1) year as HR Assistant
• Medium to Advanced level in Microsoft Office (Excel, Word, Outlook, PowerPoint, etc.).
• HRIS (Human Resources Information Systems) databases, such as Paylocity, ADP, Paycor, Kronos, or QuickBooks, etc.
• Bilingual in English and Spanish is required
• Good written and verbal communication skills in English and Spanish
• Ability to communicate ideas and issues effectively with other team members and management in English and Spanish
• Ability to work effectively in a fast-paced team environment.
• Ability to maintain strict confidentiality and discretion with the company, HR, and employees' data and information
• Comfortable working in an accessible area with constant interruptions
• Ability to multitask

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Sitting and Standing: Prolonged periods of sitting at a desk while working on a computer and using a keyboard or mouse.
• Occasional standing
• Occasional to frequent walking
• Lifting and Carrying: Lifting boxes of paper, files, or office supplies weighing between 10 and 25 pounds.
• Dexterity: Hand and arm dexterity to operate standard office equipment like phones, computers, and multi-function printers.
• Clear vision, speech, and hearing to interact with employees, answer phone calls, and conduct conversations with peers, vendors, etc.

This position works mostly in a weather-controlled area, with time to time going to a non-air-conditioned/heated warehouse setting. Requires activities involving being around moving machinery, exposure to marked changes in temperature and humidity, and exposure to dust, noise, and fumes.

Hipower Systems provides equal employment opportunities regardless of race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic under applicable law. This policy relates to all phases of employment, including, but not limited to, recruiting, employment, placement, promotion, transfer, demotion, reduction of workforce and termination, rates of pay or other forms of compensation, selection for training, the use of all facilities, and participation in all company-sponsored employees' activities. Provisions in applicable laws providing for bona fide occupational qualifications, business necessity, or age limitations will be adhered to by the company where appropriate.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice