Administrative Assistant

Baird,-Hampton-; Fort Worth (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health benefits

PTO from day one

401(k) matching

Parental leave after 12 months

Notary sponsorship

Job summary

Baird, Hampton & Brown (BHB) in Fort Worth seeks an Administrative Assistant to help run the office smoothly. You will greet visitors, answer phones, coordinate meetings, and support daily office needs while maintaining a welcoming environment and professional demeanor.

The role includes coordinating events, assisting with project specs in SpecLink, and supporting security, time tracking, and notary sponsorship processes.

Qualifications

• High school diploma or GED required.

Responsibilities

• Greet visitors and support day-to-day office needs.
• Coordinate meetings, events, luncheons, and celebrations across offices.
• Assist with project documents using SpecLink.

Skills

Administrative experience

Communication

Organization

Professionalism

Education

High school diploma or GED

Tools

Microsoft Office

Adobe

Canva

SpecLink

Job description

At Baird, Hampton & Brown (BHB), we've built our reputation on creative, sustainable engineering solutions and lasting relationships. With over 30 years in business, we're proud to be recognized as a Best Place for Working Parents and one of Zweig Group's Best Firms to Work For as well as earning numerous industry awards for our work. Our team thrives on collaboration, integrity, and a healthy balance between work and life, and we're looking for an Administrative Assistant to help keep our Fort Worth office running smoothly.

What you'll do:

• Greeting visitors, answering phones, and supporting day-to-day office needs such as refilling office snacks daily.
• Coordinating meetings, events, luncheons, and celebrations across multiple offices.
• Assisting with project specification documents using SpecLink software.
• Supporting office security, employee status tracking, and key management.
• Keeping office and breakrooms stocked, organized, and welcoming.
• Maintaining petty cash, receipts, and accounting coordination.
• Welcoming new hires and helping them get settled with office tools and systems.
• Serving as or becoming a notary public (BHB covers sponsorship fees).

What you'll bring:

• High school diploma or GED
• At least one year of administrative experience
• Valid driver's license and ability to travel locally when needed
• Strong communication and organization skills as well as a sense of professionalism

Ideally, you will also have:

• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams) and Adobe
• Design experience in Canva
• Experience with SpecLink

Position Type, Schedule, and Physical Demands

This position is full-time, non-exempt, with the expectation of working 30 hours a week, with coordinated flexible scheduling options. This role requires accurate logging of hours (in accordance with BHB's time-tracking policy) and the ability to adjust hours or schedules based on project needs and deadlines.

BHB's operating hours are Monday through Friday, 8am - 5pm. BHB offers flexible scheduling options, including five 8-hour days or four 9-hour days with a half day on Friday morning. While the start and end times of the workday can be adjusted, employees are expected to establish and maintain a consistent schedule which must encompass the core business hours of Monday through Thursday 9am - 4pm, and Friday 9am - 11 am.

This position is primarily sedentary with long periods of sitting, but with occasional moving around the office including pulling and lifting up to 25 lbs. Occasional bending, squatting, and reaching overhead will also occur. Additionally, typing and computer use is required daily.

Benefits

We believe that taking care of our employees and their families is vital to their success. BHB covers the full cost of employee medical, dental, vision, short- and long-term disability, and basic life insurance premiums, while also subsidizing a significant portion for dependents. We offer voluntary life and disability coverage, paid parental leave after 12 months, a PTO bank from day one, 401(k) matching, and annual bonuses. Employees also have access to an Employee Assistance Program with counseling, legal, financial, and wellness resources.

Beyond core benefits, we provide HSA contributions, pet insurance discounts, and referral bonuses. We also prioritize connection and growth through mentorship, leadership opportunities, professional memberships, and BHB Connects- quarterly events that bring teams together. More details regarding benefits will be provided during the interview process.

Equal Opportunity Employer

Baird, Hampton & Brown is an Equal Opportunity Employer. All employment decisions are based on qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, age, sex (including pregnancy & childbirth conditions), sexual orientation, gender, gender identity, expression, or status, mental or physical disability, genetic information, military or veteran status, citizenship, or any other status or characteristic protected by applicable law.